What are the responsibilities and job description for the Project Assistant position at PIVOT Architecture?
Project Assistant
PIVOT Architecture works alongside community organizations to support career and technical education and workforce development through grant administration, program management, community workshops, event planning, and more. We’re looking for a Project Assistant to join our Advisory Services team and contribute to that work.
This is a role for someone who likes keeping things organized, communicates well, and takes satisfaction in helping a team run smoothly. If you enjoy being the person who keeps projects on track and people connected, we’d love to hear from you.
What You’ll Do
You’ll support project teams across a range of tasks — coordinating schedules, managing documentation, preparing for meetings, and tracking progress. More specifically:
- Coordinate meetings, draft agendas, and follow up on action items
- Develop and maintain project documentation, including schedules, reports, and meeting notes
- Track project milestones and keep project management tools up to date
- Communicate with internal teams and external partners to keep things moving
- Help plan and execute community programs, workshops, and events — handling logistics, preparing materials, and tracking deliverables
- Support project managers with budgeting, procurement, and resource coordination
- Help flag potential risks and contribute to working through them
What We’re Looking For
- Bachelor’s degree in Business Administration, Project Management, or a related field — or equivalent experience
- 1–3 years in a project support or administrative role
- Proficiency in Microsoft Office and familiarity with project management software
- Strong organizational and communication skills, written and verbal
- Comfortable working both independently and as part of a team
- PMP or CAPM certification is a plus
What You Bring
- Project Coordination — comfortable juggling multiple tasks and deadlines efficiently
- Communication — strong interpersonal and written communication skills for effective collaboration
- Event Coordination — experience planning and organizing events for community members, stakeholders, and teams
- Time Management — good at prioritizing, knowing what needs attention first and managing time effectively
- Attention to Detail — accuracy in documentation and tracking project deliverables
- Problem-Solving — ability to anticipate issues and propose practical solutions
- Technical Proficiency — at ease with project management tools, spreadsheets, and collaboration platforms
- Teamwork — works well in a team environment and support team goals
- Adaptability — flexible and able to adjust to shifting priorities and project needs
Established in 1956, PIVOT offers growth opportunities and the ability to make a meaningful contribution to the firm’s ongoing success. Benefits include health insurance, paid vacation, paid sick, paid holidays, 401(k), life and LTD insurance, and continuing education.
Starting compensation for this position ranges from $22 – $26 per hour, depending on experience.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, marital status, familial status, or any other characteristic protected by federal, state, or local law.
Submit a cover letter and resume to careers@pivotarchitecture.com.
POSITION TYPE:
Full-Time
Open to part-time until graduation for candidates graduating by May 2026.
Pay: $22.00 - $26.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Work Location: In person
Salary : $22 - $26