What are the responsibilities and job description for the Part Time Legal Litigation/Asbestos Secretary position at Pitzer Snodgrass, P.C.?
Pitzer Snodgrass is seeking an experienced and organized Part-Time Legal Litigation/Asbestos Assistant to provide administrative and clerical support to our litigation and asbestos team. The ideal candidate will have prior experience in asbestos, mass tort, or defense litigation and will be secure handling confidential information, managing case files, and coordinating with attorneys. This role will primarily be focused on data entry, clerical tasks, and calendaring.
Essential Job Functions
Pitzer Snodgrass is committed to the principles of equal employment. We comply with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation because of age, race, color, national origin, ancestry, religion, sex, sexual orientation (including transgender status, gender identity or expression), sexual stereotyping, pregnancy (including childbirth, lactation, and related medical conditions), marital status, physical or mental disability, genetic information (including testing and characteristics), association with anyone who is a member of a protected class, AIDS/HIV status, veteran status, uniformed servicemember status, or any other status protected by federal, state, or local laws. The Company is dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.
Essential Job Functions
- Handles general secretarial duties including basic correspondence, filing, and inputting data for reports.
- Reviews, analyzes and responds to e-mails and incoming mail, saves to document management software (NetDocs).
- Saves pleadings and discovery to file management software and circulates to Team.
- Schedules appointments, depositions, gives information to callers, takes notes, and otherwise relieves attorney of clerical work and minor administrative and business detail.
- Prepares variety of routine memos, forms, letters, and pleadings.
- Prepares motion calendars; performs deadline calculations and circulates calendar events.
- Prepares check requests for case-related invoices and submit payments.
- Provide backup to front desk reception, filing clerks, and billing clerks as needed.
- Strong organizational abilities with an eye for detail and effective time management.
- Effective communication skills.
- Excellent knowledge of grammar, proofing and basic legal administrative assistant skills.
- Ability to maintain a high degree of confidentiality at all times.
- Ability to work independently.
- Ability to operate photocopiers, facsimile, telephones and other general office equipment.
- Experience using Tabs, Centerbase, MyDocFileServe, NetDocs or similar software a plus
- High school diploma or equivalent.
- Three to four years of related experience.
- Knowledge of basic information technology skills and word processing applications.
- Prior experience in law firm a plus
- Part-time role: onsite role with flexible schedule
- Collaborative legal team
Pitzer Snodgrass is committed to the principles of equal employment. We comply with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation because of age, race, color, national origin, ancestry, religion, sex, sexual orientation (including transgender status, gender identity or expression), sexual stereotyping, pregnancy (including childbirth, lactation, and related medical conditions), marital status, physical or mental disability, genetic information (including testing and characteristics), association with anyone who is a member of a protected class, AIDS/HIV status, veteran status, uniformed servicemember status, or any other status protected by federal, state, or local laws. The Company is dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.