Clerk III Main Office Secretary -Allen Creek Elementary School

The Pittsford Central School District is seeking a Main Office Secretary at Allen Creek Elementary School. This is a 10-month position up to 10 summer days position with paid holidays and benefits. The days/hours are Monday-Friday, 7:00am-3:30pm or 8:00am-4:00pm (to be decided between building and successful candidate) based on building needs. The Main Office Secretary works closely with the building and other secretarial staff to independently perform their clerical duties, which require a moderate degree of decision-making. The successful candidate should possess computer skills as the use of Microsoft Office Suites is an integral part of this position. The candidate will work with the building to carry out their assignment in accordance with well-defined objectives, policies and procedures, with detailed instructions given for new or difficult assignments.

Typical duties of the faculty secretary may include but not be limited to:

• Types correspondence, reports and evaluations from rough or finished copy
• Composes and types routine letters of inquiry or response
• Assists in the preparation of reports, bulletins, and other materials by gathering information from reports, requesting and controlling the return of information, and by typing and assembling the finished product
• Supervises the maintenance of various school files and records, including daily student attendance and final grades
• Issues money from petty cash and maintains records
• Informs professional and civil service staff of office and school procedures, programs and activities
• Operates a variety of office machines, such as a personal computer, calculator and photo copier
• Answers the telephone; obtains and gives out routine information, referring calls, or taking messages
• Acts as a receptionist by greeting visitors, obtaining and giving out information, directing visitors to the proper office, or notifying of visitors and appointments
• Assists in the arrangements for field trips, including calls and letters of inquiry or confirmation, release forms, and reserving buses

The successful candidate should possess a good knowledge of office terminology, practices, procedures, and equipment; ability to acquire familiarity with district policies, laws, regulations; ability to understand and carry out relatively complex oral and written instructions; ability to communicate orally and in writing; ability to deal with the public; and good judgment.

MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma, plus EITHER:

The successful candidate must currently hold the Monroe County Civil Service title, Office Clerk III, be reachable on the eligibility list for this title, or meet the eligibility criteria to be appointed temporarily and sit for the exam when next offered.