Maintenance Planner

Job Description

I. GENERAL DATA

Job Title

Maintenance Planner/Reliability Planner

Reports To Title

Maintenance Supervisor/

Maintenance Manager

JOB LOCATION:

Crestline, OH

EXEMPT/NON-EXEMPT

Salaried Non-Exempt

Primary Function

Maintenance

Last Update

6/20/2024

Created By

II. JOB DESCRIPTION APPROVERS

Dale Wallace/Ernest Pope

Date: 6/26/2026

Date

AUTHORIZED BY:

Languages Required

III. EDUCATION, TRAINING & POSITION EXPERIENCE

English

Required Education

High School Diploma or equivalent

SPECIALITY/DEGREE

Preferred – Associate Degree in Industrial Maintenance, Engineering Technology or related field preferred

Years Experience Required

• 3–5 years of industrial maintenance or maintenance planning experience
• Experience with SAP PM or comparable CMMS
• Experience in manufacturing environment preferred
• LIST THE SPECIFIC JOB-RELATED KNOWLEDGE, EXPERIENCE, COURSES, SKILLS AND ABILITIES REQUIRED
• Strong mechanical aptitude
• Excellent planning and organizational skills
• Advanced Microsoft Excel and Office skills
• Working knowledge of SAP
• Ability to read prints and schematics
• Strong communication skills
• Leadership without direct authority
• Continuous improvement mindset
• Knowledge of Preventive and Predictive Maintenance strategies
• Root Cause Analysis and FMEA(Failure Mode and Effects Analysis) understanding
• Safety and Lockout/Tagout knowledge
• PURPOSE: Briefly state the job’s overall purpose, emphasizing the general function or duty for which this position is responsible.
  
  

The Maintenance Planner is responsible for planning, scheduling, coordinating and continuously improving maintenance activities to maximize equipment reliability, minimize downtime, optimize maintenance resources, and support safe production operations. The Planner develops complete work packages, maintains SAP data integrity, coordinates labor and materials, and drives maintenance planning best practices.

• ESSENTIAL RESPONSIBILITIES: Briefly describe the day-to-day role of this position (list no more than 6 to 10 tasks).
  
  

Planning & Scheduling

• Develop detailed work packages
• Estimate labor hours
• Estimate required crafts
• Identify tools and materials
• Develop weekly schedules
• Maintain 12–15week forecast
• Coordinate outages
• Balance labor resources
  
  

SAP

• Maintain equipment master data
• Maintain Preventive Maintenance task lists
• Create standard job plans
• Review of work history
• Close work orders
• Maintain backlog
• Ensure SAP accuracy
  
  

Reliability

• Analyze repeat failures
• Support RCFA (Root Cause Failure Analysis)
• Support FMEA (Failure Mode and Effects Analysis)
• Optimize Preventive Maintenance frequencies
• Support predictive maintenance
• Reduce emergency work
  
  

Inventory

• Coordinate parts staging
• Identify critical spares
• Coordinate purchasing
• Verify parts availability
  
  

Communication

• Lead weekly planning meetings
• Compile and report out maintenance completion and big issues
• Attend production meetings
• Communicate schedule changes
  
  

Safety

• Verify LOTO (lock out tag out) requirements
• Coordinate permits
• Support safe work practices
• Participate in safety initiatives
• DECISION-MAKING AUTHORITY: Define the limits of authority and decision making, e.g., ability to hire employees, authorizing budget, etc.
  
  

Prioritize maintenance work, develop and adjust schedules, recommend PM improvements, coordinate contractor activities, recommend spare parts, and escalate critical reliability issues.

PERFORMANCE METRICS: Define the key Performance Indicators of the position

PM Compliance >95%

Schedule Compliance >90%

Planned Work >80%

Emergency Work

Backlog 2–6 weeks

Work Order Closeout

Parts Availability >98%

Improve MTBF (Mean Time Between Failures)

Reduce MTTR (Mean Time to Repair)

Improve Equipment Availability

IX. MAGNITUDE, AREAS OF IMPACT AND CONTROL

UNIT OF MEASUREMENT

QUANTITY

Volume Of Purchasing, Sales, Production, Inventory, Etc

Plant Volume

10-14MM/annual

Budget Managed

n/a

Number Of External Or Internal Customers

Personnel

65 on shift

Asset Value Managed

OTHER AREAS OF IMPACT:

Equipment Uptime

Per OEE standard

• WORKING CONDITIONS:
  
  

Describe the working environment (e.g., office, plant).

Combination of office and manufacturing environment. Frequent walking throughout production areas. Required use of PPE.

Describe other working conditions (e.g., consistent overtime, weekend/evening hours, travel, etc.).

• This is a full-time position on a shift.
• PHYSICAL REQUIREMENTS: Define the physical requirements (e.g. ability to lift 25 pounds repetitively for an 8/12-hour shift, ability to stand for an 8/12 hour shift, etc.).
  
  

Ability to stand, walk, climb stairs and ladders, occasionally lift up to 30 pounds, and access industrial equipment.

• ORGANIZATION CHART
  
  

Attach a current organization chart.

Maintenance/Engineering Manager

Maintenance Supervisor

Engineering/Automation Technician (salaried)

Maintenance Technicians (hourly)

General Maintenance Mechanics (hourly)

Maintenance Laborers (hourly)

To Be Completed By Compensation/Human Resources

Job Code