Project Coordinator

The Creative Project Coordinator is responsible for managing the flow of creative projects from concept through completion. This role acts as the central point of communication between creative teams, marketing, stakeholders and vendors, ensure projects are delivered on time and on brand. The ideal candidate is a problem solver, highly organized, detail-oriented, proactive, and thrives in a fast-paced creative environment.

Responsibilities:

Project Coordination & Workflow Management

• Coordinate multiple creative projects simultaneously, including print, digital, packaging, video, social media, and marketing campaigns.
• Develop and maintain project timelines, schedules and task assignments
• Monitor project progress and proactively identify risks, bottlenecks, or delays.
• Ensure all deliverables meet deadlines, brand standards, and stakeholder expectations.

Communication & Collaboration

• Serve as the liaison between creative teams, marketing, and external vendors.
• Schedule and facilitate project meetings, kickoff sessions, and status updates.
• Maintain clear and organized communication across all project stakeholders.
• Monitor assets for timeliness as they flow through our proofing system, Manage Artworks.
• Identify bottlenecks, escalate potential issues before they threaten the success of the project.

Creative Operations Support

• Manage creative requests and prioritize workloads based on business needs.
• Support process improvements to increase team efficiency and workflow consistency.

Vendor & Production Coordination

• Coordinate with printers and production vendors as needed.
• Track project invoices, estimates, and production costs when applicable.
• Ensure deliverables are prepared correctly for production or publication i.e. file types are correct.

Qualifications:

Education & Experience

• Bachelor’s degree in Marketing, Communications, Business, or related field preferred.
• 2–4 years of project coordination, creative operations, marketing, or agency experience preferred.
• Experience working in a creative, marketing, e-commerce, or production environment is highly desirable.

Skills & Competencies

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to manage deadlines and shifting priorities under pressure.
• Detail-oriented with strong follow-through and problem-solving skills.
• Collaborative mindset with the ability to work cross-functionally.
• Understanding of creative development and production workflows.

Technical Skills

• Proficiency with project management tools. Monday.com is ideal.
• Familiarity with Adobe Creative Suite and digital asset management systems is a plus.
• Strong Microsoft Office and/or Google Workspace skills.

We proudly offer: Medical, Dental, Vision, 401K with Company Match, Pet insurance and more!

We reward the hard work of our team members with fun and exciting company events, Summer Picnic, Festive Packages, Holiday Celebrations, and associate referral bonuses!

Founded in 2011, Piping Rock Health Products has gone on to win Long Island’s Top Workplaces Award 8 years in a row & securing the spot as Top Supplement Manufacturing Company 2024 by Food Business Review! Supported by a group of vitamin visionaries with over 40 years of industry experience and a carefully curated team of talented associates. Piping Rock is a global vitamin and supplement manufacturer with an unwavering commitment to creating quality wellness products. We believe that family always comes first, and that the dedication of our associates is the key ingredient to our success.

We are a drug free workplace, regulated by the FDA, required to follow Federal Guidelines; therefore in order to start as well as maintain employment, you must be able to successfully clear drug screening processes, which include testing for all illegal substances per Federal Guidelines.

Piping Rock Health Products, INC. is an Equal Opportunity Employer.