Office Administrator

Piper Companies is seeking an Office Administrator to join a family-owned biotech company in West Chester, PA.

The primary objective of the plant Office Administrator is to ensure that all administrative needs are met; to ensure the efficient and cost-effective operation of the office; and to provide direct administrative support to the HR Business Partner, General Manager, Director of Sales & Marketing, and other department managers

Responsibilities:

• Promotes, leads, and adheres to a culture of safety awareness and engagement in compliance with the company's safety policies.
• Ensure that all administrative and clerical needs within the facility are being met in accordance with specified professional standards as prescribed by company management.
• Lead the coordination of employee engagement activities and meetings, as well as compose team communications through various platforms (quarterly meetings, workplace postings, etc.)
• Assist with the processing of onboarding activities including ensuring pre-employment paperwork is completed, organizing orientation paperwork, reserving rooms, generating communications.
• Maintain office procedures, systems, workflow, and resolve office concerns.
• Maintain a working knowledge of all office equipment/systems for problem resolution and assisting employees(Microsoft Outlook/Teams, HSI and Salesforce)
• Maintain physical aspects of the office space in an effective manner, managing the maintenance and organization of the environment, collaborating with Maintenance and IT teams, when necessary.
• Manage the employee process including scheduling interviews, onboarding details.
• Manage the employee uniforms process in coordination with the Industrial and Lab departments.
• Manage office supplies inventory and procurement of necessary equipment, materials, or items for the office.
• Process invoices in accordance with established procedures and serve as point of contact for internal and external questions concerning invoicing.
• Welcomes guests and customers by cheerfully greeting them, in person or on the telephone, answering or directing inquiries.
• Directs visitors by maintaining employee and department directories, giving instructions.
  
  

Requirements & Qualifications:

• Requires developed office skills, computer experience and competence in using current office software.
• Advanced knowledge of Microsoft Office (including Word, Excel, Access and e-mail) required.
• This position requires a high level of multitasking in a fast-paced environment while maintaining excellent customerservice.
• Ability to organize and prioritize assignments to meet deadlines required.
• Demonstrates a high degree of self-motivation and initiative.
• Must be adaptable and flexible in dealing with a variety of priorities and people.
• Must be comfortable working in ambiguous and/or stressful situations.
• Excellent organizational and leadership skills.
• Familiarity with office management procedures and basic accounting principles.
• Must be detail oriented with the ability to think clearly and multitask in a fast-paced environment.
• Bachelor’s Degree or equivalent experience of minimum 3 years’ experience in an office environment and/or workingon an HR team.
• Experience using a CRM system, preferably Salesforce.
• Outstanding communication and interpersonal abilities.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, orgovernmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, andthe general public.
  
  

Compensation for the Office Aminstrator:

• $25/hour
• Comprehensive Benefits: Medical, Dental, Vision, 401(k), PTO, Sick Leave (as required by law), and Paid Holidays