Office Administrator

PIPE RESTORATION SOLUTIONS, Inc., is nationally recognized as a leader in the pipe lining and plumbing restoration field. Our niche is restoring aged and/or failing piping and plumbing systems to their original operating condition. Our employees are the key to our success in providing professional services.

General Description:

This position requires in office working hours from 7:30am to 4:30pm Monday through Friday. The Office Administrator serves as an Executive Level Manager and will work in close partnership with the Regional Manager and Project Manager to ensure the overall success of PRS. This will require a firm understanding of the mission, vision, values, structure, and strategies of PRS.

Role and Responsibilities:

• FRONT OFFICE - Answer all incoming calls from new customers and leads, greet visitors, from 7:30am to 4:30pm Monday through Friday.

• BUSINESS DEVELOPMENT - Managing incoming leads, trade shows (customer, vendor/supplier, industry), networking events, social media, and CRM management.

• PRE PROJECT-AWARD - Contract review, creating schedule of values, pulling permits,

verifying ins. Requirements, requesting COI’s, qualification packets, issue purchase orders to suppliers.

• POST PROJECT AWARD - Travel and logistics administration, project coordination (internal), project reporting (internal), project closeout reports, inspection reports (CCTV and Site Assessment reports)

• DRAFT - Close out survey, thank you notes including appreciation gifts.

• BUSINESS ADMINISTRATION - Create and manage Business Operating Manual (videos), business licenses, record keeping, manage our employee appreciation initiatives (coordinate activities etc.), executive assistant duties, schedule meetings, book travel.

• ACCOUNTING - Creating schedule of values, project invoicing, lien notices and releases, paying vendors/subs, taxes, banking, credit, track accounts payable and accounts receivable, inventory management, asset management, P&L, and reporting; scheduling budget/P&L and review meetings.

Working Conditions:

This position requires working indoors in an office environment. The noise level in the work environment is typically low to moderate. A typical work week is Monday through Friday eight (8) hours a day, five (5) days per week. Routine use of office equipment and applications includes computer, printer, Outlook, Word, and Excel.

Company Benefits:

• Health insurance including medical, dental & vision (available first day of employment)

• Paid vacation, sick and holiday pay

• Retirement 401k plan including employer match

Position Details:

• Job Type: Exempt Full-Time

• Compensation: $50k - $100k annually (depends on experience)

• Shift: Monday through Friday 8-hour shift - 7:30am to 4:30pm

• Work Location: Irvine, California

Pay: $50,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Office Administrator: 2 years (Preferred)

Language:

• English (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Irvine, CA 92618 (Required)

Work Location: In person

Salary : $50,000 - $100,000