Human Resources & Payroll Assistant

PURPOSE/DISTINGUISHING CHARACTERISTICS:

Under the general supervision of the Human Resources Director, this position will assist with daily administrative support to the Human Resources Department at Pioneer Medical Center. This position assists with a variety of HR functions including recruitment, onboarding, employee records, benefits administration, and compliance documentation. The role will also serve as a backup for payroll processing and, over time, will be cross trained to assist with accounts payable functions within the Finance Department.

This position plays a key role in ensuring a positive employee experience and maintaining the accuracy, confidentiality, and integrity of HR and payroll data.

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ESSENTIAL JOB FUNCTIONS

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NO. DESCRIPTION

1. Supports and models behaviors consistent with Pioneer Medical Center’s mission, vision, values, code of business conduct and service expectations. Meets all mandatory organizational and departmental requirements. Maintains competency in all organizational, departmental, and outside agency standards as it relates to the environment, employee, patient safety or job performance.

2. Human Resources (Primary Focus) –

· Provide daily administrative support to the HR Director and department.

· Assist with job postings, applicant tracking, and coordinating interviews.

· Support new hire onboarding, orientations, and completion of employment documentation.

· Maintain employee personnel files and HRIS (Human Resources Information System) records in accordance with policy and State/Federal/Regulatory requirements.

· Assist with benefit enrollment, changes, and employee inquiries.

· Track training, certifications, licensure, evaluations, and compliance requirements.

· Support employee engagement initiatives and recognition programs.

· Prepare HR reports and correspondence as requested.

3. Payroll –

· Crosstrain to process biweekly payroll accurately and on time.

· Assist with entering payroll data, verifying timecards, and maintaining payroll records.

· Ensure proper deductions, taxes, and benefits are applied.

· Maintain confidentiality of all payroll and personnel information.

4. Accounts Payable (Cross-Training) –

· Learn and assist with invoice entry, coding and payment processing.

· Help reconcile vendor statements and resolve discrepancies.

· Support general accounting tasks as assigned.

5. Identifies needs and sets goals for own growth and development

6. Perform other duties as assigned or needed to meet the needs of the department/organization.

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KNOWLEDGE, SKILLS AND ABILITIES

KNOWLEDGE OF:

· Microsoft Office Programs (i.e., Windows, Outlook, Word, Excel, etc.)

· HIPAA and confidentiality requirements

· Customer service techniques and Personal Service Excellence (PSE) skills

· Organizational/departmental policies, procedures, and standards

· Maintains flexibility to adapt to a variety of workload assignments

· Knowledge of principles and procedures for personnel compensation, benefits and personnel information systems

· Common policies and procedures, both organizational and departmental

· Code of Conduct

· Regulatory standards (i.e., State Survey, OSHA)

SKILL IN:

· Professional communication skills, both verbal and written

· Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems

· Using mathematics to solve problems

ABILITY TO:

· Communicate clearly and effectively, both verbal and written

· Establish and maintain collaborative relationships

· The ability to read and understand information and ideas presented in writing

· The ability to see details at close range

COMPLEXITY & DIFFICULTY:

· Decisions that impact human resource management may have legal implications

· Position requires highest degree of integrity and confidentiality due to the sensitive nature of information handled; failure to maintain personnel confidentiality could result in legal action and employee satisfaction issues.

· Data entry errors can result in loss of revenue and liability.

· The major challenges of this position are to complete all functions of the job in a timely and efficient manner, provide a warm and welcoming atmosphere to all residents, staff, and visitors. Maintain professional and open communications with all parties during all types of situations.

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MINIMUM QUALIFICATIONS:

· High school diploma or equivalent; Associate degree preferred

· 1-3 years of payroll and/or Human Resources experience preferred

· Experience in a healthcare setting preferred

· An equivalent combination of education and experience relating to the above tasks, knowledge, skills, and abilities will be considered

· Strong attention to detail, organization, and confidentiality.

· Experience with HRIS or Payroll systems (E.G., Paylocity, ADP, Lawson, etc) preferred

· Excellence interpersonal and communication skills; able to interact professionally with staff at all levels

· Ability to manage multiple priorities and maintain accuracy under deadlines.

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WORKING CONDITIONS:

· Able to perform responsibilities with frequent interruptions and competing priorities. Works with moderate exposure to excessive noise, dust, and temperature.

· Utilization of personal computers for clinical/financial database systems.

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Blood Borne Pathogen Category: Category III: Tasks that involve no exposure to blood or body fluids or tissues, and Category I tasks are not a condition of employment.

Airborne Contaminant Category: Category III: Not at risk for exposure to airborne contaminants.