What are the responsibilities and job description for the Accounts Payable/Receivable Clerk position at PIONEER COMPANIES?
Accounts Payable/Receivable Clerk
Job Summary:
The Accounts Payable/Receivable Clerk will be responsible for monitoring the outflow of capital for the company and will assist in ensuring that the company receives payment for goods and services offered to clients.
Accounts Payable Duties/Responsibilities:
• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Records entry of, verifies documentation for, and distributes petty cash.
• Compiles and processes vendor 1099’s for all entities annually.
• Process investor payments monthly.
• Posting monthly employee postage
• Monitor’s employee receivable reports monthly.
Accounts Receivable Duties/Responsibilities:
• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Creates invoices according to company practices; submits invoices to customers.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Relays changes of information to appropriate employees.
Miscellaneous:
• Primary back-up for Executive Administrative Assistant.
• Maintain offsite files with Empire Archives.
• Maintain employee parking passes.
• Other duties as assigned.
Required Skills/Abilities:
• Must be reliable and extremely trustworthy.
• Must be proficient in Microsoft Office Suite or related programs.
• Must be able to learn other accounting software systems.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.
Education and Experience:
• High school diploma required; Business or Accounting degree preferred.
• At least two years of related experience required.
• Certified Accounts Payable Professional (CAPP) certification preferred.
Physical Requirements:
• Prolonged periods sitting at a desk and working on a computer.
This is a non-exempt position and is eligible for overtime pay.