Senior Accounting Analyst

Job Description:

• The Accounting Clerk plays a vital role in a high-volume transaction environment by reconciling vendor accounts, managing three-way invoice matching and posting, and responding to inquiries. Additional responsibilities include processing payroll hours, preparing reports, and performing account reconciliations.
• With minimum supervision, responsible for any combination of calculating, posting and verifying of accounting data of a complex nature which requires thorough knowledge and understanding of one or more of the following functions: Accounts Payable, Accounts Receivable, Cost Accounting, Billing and Payroll/Labor.

Responsibilities:

• Ensure proper coding, approval, and documentation of invoices in accordance with company policy.
• Accurately post invoices to ensure timely payment to suppliers in accordance with purchase order terms.
• Reconcile supplier statements and accounts on a regular basis.
• Maintain compliance with Sarbanes-Oxley (SOX) controls.
• Participate in month-end close activities to ensure accurate general ledger entries and make necessary corrections.
• Support internal and external audit preparation and follow-up activities.
• Resolve discrepancies and issues with business partners and vendors promptly.
• Prepare various reports and perform accounts payable reconciliations.
• Process payroll hours accurately and ensure timely reporting.
• Undertake ad hoc tasks as needed.
• Prepare accounts receivables, journal vouchers, progress billings, operating and financial statements.
• Post and balance journal entries.
• Type vouchers, invoices, statements, reports and maintain records. Assist in the preparation of financial reports and operating statements.
• In the payroll function, may process time records, compile payroll statistics, calculate deductions such as Social Security, withholding taxes, 401k contributions, or garnishments, and disburse payroll.
• Review work of accounting clerks and assist when needed.
• Investigate questionable data and take corrective action when necessary. Analyze and reconcile ledger accounts.
• Interface with functional departments, management, vendors and customers.

Qualifications:

• Strong customer service orientation with a collaborative team-player attitude.
• Advanced analytical and problem-solving.
• Proficient in Microsoft Office: Outlook and Excel.
• Proactive approach with a continuous focus on process improvement initiatives.
• 2- or 4-year Finance or Accounting degree preferred, or equivalent experience
• Three years of Accounting/Payroll experience or demonstrated ability to perform described responsibilities.
• Two years of college accounting or equivalent professional coursework preferred.
• Prior computer experience (i.e. Excel) and data entry required.
• Ability to accurately input and calculate numbers and operate a 10‐key calculator by touch.
• Knowledge of basic accounting principles as well as California labor laws and taxes where applicable.
• Accurate typing skills of 35 WPM may be required.