Accounts Receivable Representative

Job Title:
Accounts Receivable Specialist

Job Location:
Irvine California 92606

Duration :
6 Months Contract (Possibility of extension)

Pay range:
$23.00 / HR – 27.00/HR

Note

• 1st shift: 9AM-5:30PM
• Last day of the month – if during the week it will be until 9 PM and if last day of the month on weekend, weekends, Holidays
• Must be okay working 2 Saturdays a month.

Responsibilities
:

• Prepare and issue customer invoices accurately and in a timely manner using the company ERP system.
• Verify purchase orders, contracts, shipping documentation, and order entry prior to invoicing to ensure billing accuracy.
• Review and reconcile invoice discrepancies, and coordinate corrections with Operations, Sales, and Shipping.
• Support month end close activities related to invoicing and revenue recognition (cutoffs, accruals, reconciliations).
• Ensure invoicing processes comply with company policies, contractual terms, and relevant regulations (tax, export controls, etc.).
• Provide documentation and support for internal and external audits.
• Continuously identify opportunities to improve invoicing processes, automation, and data quality.

Qualification:

• High school diploma or equivalent; Associate's degree in Accounting, Finance, or related field preferred.
• Minimum 2 years of relevant invoicing/accounts receivable or accounting experience.
• Proficient in Microsoft Excel (required): pivot tables, VLOOKUP/XLOOKUP, INDEX/MATCH, basic formulas.
• Experience with ERP or billing systems and order-to-cash processes.
• Experience with Microsoft Power BI or other reporting tools.
• Prior experience in a manufacturing, distribution, or government contracting environment.
• Familiarity with billing compliance, tax requirements, or export controls related to invoicing.

Salary : $23