Front Desk Receptionist and Administrative Assistant

Job Overview

We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the welcoming face of our organization, providing exceptional front desk support and administrative assistance to ensure smooth daily operations. Your energetic approach and attention to detail will help create a positive environment for clients, visitors, and staff alike. This paid position offers an exciting opportunity to develop your office management skills while supporting various administrative functions across departments, growth potential.

Duties

• Greet visitors and clients warmly, ensuring a professional and friendly first impression
• Manage multi-line phone systems, directing calls efficiently and courteously using proper phone etiquette
• Schedule appointments, coordinate calendars, and manage meeting logistics with precision
• Handle data entry tasks accurately using spreadsheets, Microsoft Office, and other productivity software
• Maintain organized filing systems, both electronic and paper-based, ensuring easy retrieval of documents
• Assist with office management duties such as ordering supplies, managing office equipment, and ensuring a tidy workspace
• Provide customer support by answering inquiries promptly and professionally via phone or email
• Proofread documents for accuracy and clarity before distribution or filing
• Collaborate with team members on special projects requiring organizational skills and attention to detail
• Potential for development into an office management role

Qualifications

• Proven clerical or administrative experience in an office environment
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel), CRM experience a plus
• Experience managing multi-line phone systems and demonstrating excellent phone etiquette
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Exceptional organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting
• Excellent customer service skills with a warm, friendly demeanor and professional communication style
• Ability to type accurately at a steady pace while proofreading documents for errors
• Familiarity with front desk operations in tax or financial offices is advantageous but not required
• Personal assistant or calendar management experience is beneficial for supporting executive schedules
• Demonstrated technical proficiency across productivity software and office management tools

Join us in creating a vibrant workplace where professionalism meets enthusiasm! This role offers the chance to grow your administrative expertise while contributing to a welcoming environment that values efficiency, communication, and teamwork, and the potential for growth in a growing small company.

*Please note that due to the nature of our business, an approved background check will be required for hiring.

Pay: $22.00 - $24.00 per hour

Benefits:

• Flexible schedule
• Retirement plan

Ability to Commute:

• Beaverton, OR 97006 (Required)

Work Location: In person

Salary : $22 - $24