What are the responsibilities and job description for the Accounts Payable Specialist position at Pinnacle Recruitment?
Our client is seeking a detail-oriented and organized Accounts Payable Specialist to join their growing team. This individual will be responsible for managing the full-cycle accounts payable process, ensuring timely and accurate invoice processing, vendor payments, account reconciliations, and maintaining strong relationships with internal departments and external vendors. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to thrive in a fast-paced environment while managing multiple priorities.
Responsibilities
- Process high-volume vendor invoices accurately and efficiently
- Review invoices for proper approvals, coding, and supporting documentation
- Match invoices to purchase orders and receiving documentation
- Prepare and process weekly check runs, ACH payments, and wire transfers
- Reconcile vendor statements and investigate discrepancies
- Maintain accurate vendor records, including W-9s and payment information
- Respond to vendor inquiries and resolve payment issues in a professional and timely manner
- Assist with month-end closing activities, including accruals and account reconciliations
- Monitor AP aging reports and ensure timely payment of obligations
- Support year-end audits by providing requested documentation and reports
- Ensure compliance with company policies, procedures, and internal controls
- Collaborate with purchasing, operations, and accounting teams to improve processes and maintain accurate financial records
- Perform additional accounting and administrative duties as assigned.
Qualifications
- 3 years of accounts payable experience required
- High school diploma required; Associate's or Bachelor's degree in Accounting, Finance, or Business preferred
- Experience processing high-volume invoices
- Strong understanding of accounting principles and accounts payable processes
- Proficiency with Microsoft Excel and accounting software/ERP systems
- Excellent attention to detail and accuracy
- Strong organizational and time-management skills
- Ability to maintain confidentiality and handle sensitive financial information
- Strong communication and customer service skills
Preferred Skills
- Experience with ERP systems such as Sage, NetSuite, SAP, Microsoft Dynamics, Oracle, or similar platforms
- Construction, manufacturing, agriculture, distribution, or service industry experience is a plus
- Experience with 1099 reporting and vendor management
Pay range and compensation package
- Competitive compensation based on experience
- Medical, dental, and vision insurance
- Paid time off and holidays
- 401(k) with company match
- Career growth and advancement opportunities
Salary : $25 - $30