What are the responsibilities and job description for the Administrative Assistant position at Pink Basil?
Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with various software tools. This role offers an opportunity to contribute to a professional environment where efficiency and customer service are prioritized. The position involves handling administrative tasks, managing schedules, and providing exceptional support to staff and clients alike.
Duties
- Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professional phone etiquette
- Perform data entry, filing, and document proofreading to ensure accuracy and organization
- Utilize Microsoft Office Suite, Google Workspace, and other computer literacy tools for daily tasks
- Coordinate calendar management and schedule appointments for team members or executives
- Handle bookkeeping tasks using QuickBooks or similar software as needed
- Support customer service efforts by responding to inquiries and providing support via phone or email
- Assist with office management duties such as supply ordering, mail distribution, and maintaining a clean workspace
- Provide personal assistant support when required, including task prioritization and time management
Requirements
- Proven office experience with strong clerical skills and organizational abilities
- Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry skills
- Experience with QuickBooks or bookkeeping is a plus
- Excellent communication skills, both verbal and written; bilingual skills are preferred
- Ability to handle multi-line phone systems with professionalism and courtesy
- Strong organizational skills with the ability to manage multiple priorities efficiently
- Previous experience in customer service or administrative roles such as dental or medical receptionist is advantageous
- Demonstrated time management skills with the ability to meet deadlines consistently
- Office management or personal assistant experience is desirable but not required
- High school diploma or equivalent; additional administrative certifications are a plus
Job Type: Part-time
Pay: $20.00 - $25.00 per hour
Expected hours: 10 – 15 per week
Benefits:
- Employee discount
- Flexible schedule
Work Location: In person
Salary : $20 - $25