Administrative Assistant - Children's Ministry (Reservoir Campus)

Administrative Assistant - Children's Ministry (Reservoir Campus) SUMMARY The Pinelake Kids Administrative Assistant provides administrative support to the Children’s Ministry Team as needed to fulfill the overall goals and objectives of the ministry and Pinelake Church. Provides relational contact support in multiple areas of the ministry to families and leaders. GENERAL RESPONSIBILITIES Works in coordination with the overall goals and objectives of the Children’s Ministry. Assists the Children’s Ministry staff to work toward excellence in all areas of the ministry. Provides administrative assistance for all activities that support the ministry's priorities. Communicates these activities to other staff members, the church congregation, and ministry teams (as instructed by the Children’s Pastor). As a valuable part of the overall Reservoir staff team, this person supports other campus ministries and campus events as needed and available. Basic personal responsibilities: Maintain a vital and growing personal walk with the Lord through committed Bible study, prayer, meditation, and practicing L3. Maintain proper priorities in your home including your spouse and children (if married and/or with children). Faithfully support the ministries of Pinelake by maintaining wise stewardship measures over the resources entrusted to you. Maintain active participation in community. Reflect a growing awareness and practice of personal Emotional Healthy Spirituality. Perform duties and responsibilities in a manner to glorify Christ and further the mission and ministry purposes of Pinelake Church (Colossians 3:23-24). Value the 7 H’s of our staff culture in their heart, home, and life (Humility, Honor, Honesty, Hunger, Holy Spirit, Health, and Harmony). SPECIFIC LIST OF DUTIES AND RESPONSIBILITIES Coordinates curriculum preparation, distribution, and communication with servant leaders for Sunday morning ministry. Places supply orders and ensures all areas are appropriately prepared for ahead of Sunday morning ministry and special events. Maintains and tracks data in our church management system, Rock, including running weekly reports, tracking attendance, updating groups, and managing Rock connections for first time guest follow up, baptisms, and servant leader involvement. Responsible for developing, distributing, and maintaining the weekly Children’s Ministry servant leader schedule. Prepares mailings and digital correspondence for communicating with leaders and families. Manages the administrative process of our church safety policy, Our House Promise (OHP), in a timely manner, ensuring ongoing OHP compliance for new and existing Children’s Ministry servant leaders. This includes scheduling servant leader meetings with Children’s Ministry staff members, processing paperwork, running regular reports, and updating appropriate information in Rock for all Children’s Ministry servant leaders. Assists and supports with planning events, appreciations, and meetings under the leadership of the Children’s Pastor. Assists the Children’s Pastor and ministry team in tracking Children’s Ministry goals, objectives, calendared events, and budgets. Utilizes Rock and Outlook to manage all calendar requests for ministry events and team meetings as needed. Assists in the preparation of all special events including but not limited to, JCL for Kids, Summer Fest, and Move-Up Sunday, obtaining quotes, booking equipment, booking locations, and ordering food for all special events. Remains apprised of current and new processes, taking initiative to stay up to date on training in Excel, Word, Canva, Rock, and budget management systems. Performs other duties as assigned. SUPERVISORY RESPONSIBILITIES May coordinate work with servant leaders. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. EDUCATION AND EXPERIENCE REQUIRED High school diploma or equivalent minimum; college experience preferred. Two to five years of administrative experience. LANGUAGE SKILLS The individual must be able to understand written or oral instructions; read, analyze, and interpret documents, instructions manuals, and policies and procedures. Excellent interpersonal skills, ability to work with a diverse group of people, communicate clearly and effectively on the telephone, email and in person, demonstrating tact and diplomacy. COMPUTER AND MATHEMATICAL SKILLS The individual must have demonstrated skill in the use of Windows/MacOS to complete tasks (including word processing and spreadsheets) and the ability to use the internet for information retrieval. The individual must be able to apply basic mathematical concepts and operations to such tasks as accounting, budget management, and financial expense monitoring. REASONING ABILITY The ability to simultaneously conceptualize and plan multiple tasks; project outcomes using different implementation strategies; and apply creative and innovative thinking to problem situations is required. The ability to work effectively and efficiently under stressful conditions to ensure deadlines are met is essential. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is required to stand, walk and reach with hands and arms. Must be able to lift up to 25 lbs. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level of the work environment is usually moderate.