What are the responsibilities and job description for the Ministry Assistant position at Grace Baptist Church?
Principle Function:
To assist the Pastor, Staff, and congregation in carrying out various administrative, publication, and management tasks to effectively operate the Grace Baptist Church office in support of the congregation’s ministry.
Responsibilities:
- Office Management – To maintain an efficient and effective office environment, including, but not limited to:
- Maintain all office equipment and necessary contracts for the same
- Purchase & procure office and church supplies, postage, etc., for office and staff ministry
- Process in-coming and out-going mail and package deliveries
- Coordinate with church committees for overlaps toward efficient operations
Publications – To produce digital and print publications, including but not limited to:
- Electronic – congregational communications and news updates via email or website
- Print – Weekly newsletter, Sunday worship bulletin, Handouts, New Member/Visitor packets, Membership Directory, brochures, tickets, etc.
Receptionist – To welcome and assist all who contact Grace Baptist Church, including, but not limited to:
- Telephone, email, and website contacts
- In –person members, guests, benevolence applicants, delivery, repair, and service workers.
Secretarial – To perform functions that support the Pastor and staff toward their ministry, including, but not limited to:
- Correspondences, regular weekly mailings, congregational mass mailings
- Record keeping and reports
- Certificates & Records: Baptism, Marriage, Membership, Transfers, Baby Dedication, etc.
- Church calendar
Database – To maintain the church database, including, but not limited to:
- Attendance, contributions, contact information, profile information, etc.
- Ministry lists
Financial – To efficiently and confidentially manage financial data, including, but not limited to:
- Contribution records
- Bank deposits
- Pay bills and invoices
- Monthly budget reports and reconciling accounts
- Payroll
Knowledge, Skills, and Abilities:
- Computer – Proficient in Windows operating system; Microsoft Office (Word, Excel, PowerPoint, Publisher); Realm (cloud-based church management software); Online research; Social media; Website posting/editing
- Communication – Strong verbal and written communication skills
- Organizational – Attention to detail; multi-tasking; project development with minimal oversight
Hours:
- 24 hours per week
Job Type: Part-time
Pay: $18.00 per hour
Work Location: In person