Ministry Assistant - Groups & Connections

Broadmoor Baptist Church

Ministry Assistant — Groups & Connections

September 2026

Department: Adult Discipleship & Missions

FLSA Status: Non-Exempt / Full-Time

Reports to: Groups Pastor and Connections Pastor

Our Mission: We are a united family of faith joining Jesus on His mission for the Glory of God and the good of our communities.

Purpose of Position:

The Ministry Assistant for Groups & Connections provides skilled, organized, and reliable administrative support to the Groups Pastor and Connections Pastor, ensuring that the day-to-day operations of both ministries are carried out with excellence, consistency, and care.

Position Summary:

The Ministry Assistant for Groups & Connections coordinates and manages the day-to-day administrative functions for Broadmoor's Groups and Connections ministry areas, providing direct support to the Groups Pastor and Connections Pastor. This role serves as a central point of coordination between staff, volunteers, group leaders, and the church body — handling communications, managing records, supporting event logistics, and maintaining the systems and processes that keep both ministries running smoothly. This position requires the ability to multitask across multiple ministry contexts, maintain strong attention to detail, and build relationships with a wide range of people. This position plays an essential behind-the-scenes role in helping the Groups and Connections teams operate with excellence, accountability, and gospel-centered care.

Key Responsibilities include, but are not limited to the following:

General Administrative Support

· Provide day-to-day administrative support to the Groups Pastor and Connections Pastor, serving as a central point of contact for staff, volunteers, church members, and ministry partners.

· Manage ministry correspondence and communications in a timely, professional, and ministry-minded manner, including email, phone inquiries, and written materials.

· Schedule and coordinate the use of all spaces and facilities needed by the ministry, including meeting rooms, event spaces, and campus resources.

· Coordinate ministry calendars and assist in scheduling meetings, events, and planning sessions across both ministry areas.

· Attend meetings as designated by ministry leadership and assist with preparation, note-taking, and follow-up as needed.

· Redirect inquiries or requests to appropriate staff as needed and ensure timely, ministry-minded follow-up.

· Provide occasional administrative support to the Adult Discipleship & Missions Pastor, including Groups and Connections needs, special projects, and other administrative responsibilities as assigned.

· Provide receptionist coverage as needed to ensure consistent front office operations and guest service.

Groups Support

· Provide administrative support for Broadmoor's Adult Life Groups, including group listings, leader communications, and enrollment and registration processes.

· Assist the Groups Pastor in maintaining current group leader rosters, group locations, meeting times, and curriculum information in Broadmoor's church management software.

· Support the recruitment, onboarding, and training coordination of new group leaders, including scheduling training sessions and distributing leader resources.

· Assist with logistics for Groups launch events, group leader huddles, and semester kickoff initiatives.

· Track group attendance and assimilation data for first-time and repeat group members, providing regular reporting to the Groups Pastor.

Connections Support

· Provide administrative support for Broadmoor's guest and assimilation ministry, including first-time guest follow-up systems and welcome communications.

· Assist the Connections Pastor in maintaining accurate guest and membership records, including next-step pathways and connection touchpoints, in Broadmoor's church management software.

· Support the coordination of new member classes, connection events, and welcome team scheduling.

· Assist with logistics for Connections-related events, including venue setup coordination, materials preparation, and volunteer team communication.

· Track guest assimilation data and provide regular reporting to the Connections Pastor and Adult Discipleship Team.

Data, Reporting, and Systems

· Maintain data integrity in Broadmoor's church management software (Touchpoint), including adding and updating people records, groups, forms, and other required data across both ministry areas.

· Maintain current storage, retrieval, and reporting systems for ministry information and metrics using Microsoft Office tools and Broadmoor's church management software.

· Generate and distribute reports and ministry data as requested by ministry leaders or church leadership.

Financial & Administrative Processes

· Assist with basic financial administrative tasks in coordination with the Finance Team, including processing receipts, submitting check requests, and tracking ministry expenses across the Groups and Connections budget areas.

· Maintain organized records of financial documentation and ensure timely submission of required reports and requests in accordance with Broadmoor's financial policies.

Skills & Qualifications:

· High school diploma or equivalent required.

· Proficient in Microsoft Office, including Teams, Word, Excel, and Outlook

· Ability to learn and effectively use church management software (Touchpoint) and other ministry-specific platforms.

· Ability to communicate effectively and professionally, both orally and in writing, with church staff, church members, and the community.

· Detail-oriented with the ability to organize, focus, and multitask.

· Ability to collaborate, cooperate, and function well in a team environment across multiple ministry areas.

Special Considerations:

· A mature Christian who demonstrates the Fruit of the Spirit, is growing in their faith, and is committed to spiritual disciplines such as Bible reading and prayer.

· Must serve in a manner consistent with Broadmoor’s mission, values, and strategy.

· This position requires flexibility in schedule, including availability for evenings and weekends.

· Must maintain confidentiality and provide ministry support with discretion, compassion, and grace.

Physical Requirements:

· Ability to lift 25 lbs.

· Prolonged periods of sitting, standing

· Ability to use a computer for extended periods

· Ability to move around the church campus, including stairs if applicable.

Pay: $35,000.00 - $37,000.00 per year

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person

Salary : $35,000 - $37,000