What are the responsibilities and job description for the Accounts Payable position at Pine Tree Barn?
Pine Tree Barn is an award-winning shopping and dining destination in Wooster, Ohio. We are looking for a friendly, enthusiastic and experienced individual to perform Accounts Payable duties.
This position is part time - ranging from 20-30 hours per week. It’s a bit slower from February through August and it picks up September through January. The schedule is very flexible. We can schedule whole days or several shorter part days. Mornings, mid-day, or afternoon starts are possible. This is an ideal job for someone who has daytime hours available, but can only work certain days and/or certain hours. (*Note: While not a requirement, it is very helpful if the person performing this role can work one weekend day per week during our busy holiday season, November and December)
Job Summary
Our accounts payable job involves processing invoices, verifying accuracy and approvals, and ensuring timely and accurate vendor payments. Key responsibilities include managing the accounts payable inbox, reconciling vendor accounts, and maintaining financial records, with accuracy and efficiency. Teamwork is important as you will interface with other staff to verify invoices and status. Experience in AP and basic accounting skill along with Proficiency in Excel is required.
This job requires attention to detail with a focus towards data entry, accuracy, and communication.
Essential Duties & Responsibilities:
- Matches invoice against online Purchase Order.
- Process invoices, employee expense vouchers, and other accounts payables into the general ledger system according to Company policy.
- Resolve discrepancies regarding price, quantity, and terms between vendor’s invoices and Company purchase orders in conjunction with Company Buyers/Owners.
- Follow freight claims to insure receipt of credit memos and refunds.
- Review additions and extensions on all invoices, verify authorization for payment and assign priority.
- Process and reconcile credit card statements, including paying out in our computer system. Insure accurate processing of disputes and timely resolution.
- Process payments via checks, electronic transfers, or other methods.
- Print weekly checks and attachments.
- Process, print, and post manual checks.
- Enter data into financial system from source documents. Verify data entered by sight verification and reporting procedures. Correct invalid or incorrect data as necessary.
- Verify state sales and use taxes, freight and shipping charges, payment terms, and discounting on all invoices submitted for payment.
- Respond to inquiries from employees, management, and vendors regarding invoices and/or payments.
- Prepares and maintains accounts payable reports and all accounts payable files.
- Assists with monthly closing duties.
- Assist with answering phones and assisting customers.
- Assist with Accounts Receivable.
Qualifications:
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- High school diploma or GED is required.
- 3 years of experience in a high-volume Accounts Payable environment is required.
- Significant experience with Microsoft Office (i.e., Word, Excel) applications is required.
- Ability to think strategically, make sound decisions, and produce accurate and timely results is required.
- Ability to demonstrate integrity and professionalism is required
- Ability to demonstrate commitment to company values is required.
- Excellent written and verbal communications skills are required.
- Ability to prioritize in a fast-paced multi-task environment is required.
- Ability to perform basic business mathematical functions is required.
- Good organizational skills with a strong attention to detail are required.
- Ability to work with minimal supervision is required.
- Maintaining confidentiality is required.
- Ability to work effectively in a team environment is required.
- Complying with all operating policies and procedures is required.
Additional Miscellaneous Duties
- Answers incoming phone calls as necessary
- Monitor and order office supplies
- Assists with AR.
Hours: Flexible schedule. Generally, 20-30 hrs/week. Approximately 3-4 days/week.
Pay: $16-20/hr, based on experience
Benefits
- Flexible Schedule
- Employee Purchase Discount
Salary : $16 - $20
