What are the responsibilities and job description for the Accounts Payable/Accounts Receivable Specialist position at Pine-Richland School District?
- Open, file, and process all invoices for payment.
- Print and send all purchase orders; file copies in the central office.
- Prepare monthly Board reports of paid accounts and payables for approval.
- Prepare and print all checks to vendors for amounts due.
- Develop and print required reports for Board and Administration as required
- Review, maintain records of and reconcile purchases throughout the district.
- Review and analyze all district purchases to identify areas for efficiencies or cost savings.
Communicate with and resolve billing disputes, returns, credits and similar transactions with district vendors. - Assist in recording all district journal entries and budget transfers.
- Assist in maintaining proper accounting procedures and financial records associated with student activities accounts and athletic accounts.
- Plan and coordinate training of staff on purchasing and receiving activities and compliance with district financial policies.
- Communicate procedures to employees for processing of deposits and check requests.
- Maintain permanent files and make them available for annual audit.
- Audit for and notify the Finance Office of any irregularities in activity account deposits or requested expenditures.
- Respond to internal and external inquiries regarding invoice status
- Review and process accounts receivable and maintain related financial records, including receivables relating to rental of district facilities and any other billings to be issued.
- Enter/post receipts for general fund, cafeteria fund and student activity funds.
- Maintain IRS W-9 vendor file
- Process senior citizen tax rebates and Advanced Placement Test reimbursements
- Issue annual IRS Form 1099’s to applicable vendors
- Entering requisitions
- Coordinate district bulk purchasing for supplies and just-in-time purchasing program.
- Maintain online supply order systems, including employee access and password management.
- Monitor online supply order system balance and adjust as needed.
- Purchasing Card management and reconciliation of accounts
- Assist in administering the process for interim property tax assessments and occupancy permits and status.
- Assists the Finance Office in all areas of responsibility.
- May assist or back-up with payroll processing, when needed.
- Other duties as assigned by the Assistant Business Manager or his/her designee.
JobID: 1014
Position Type:
Support Staff/AP/AR Specialist
Support Staff/AP/AR Specialist
Date Posted:
10/30/2025
10/30/2025
Location:
Central Administration
Central Administration
Date Available:
ASAP
Pine-Richland School DistrictASAP
Position Description
Position Title:
Accounts Payable/Accounts Receivable Specialist
Department:
Administration – Financial & Operational Services
Reports To:
Assistant Business Manager
Status:
Full-time; Non-Exempt; PRESPA
Hourly Wage:
$20.00-$25.00/hour
SUMMARY
This position is responsible for performing various accounting duties requiring the application of financial recordkeeping and management practices, including general ledger bookkeeping, monitoring accounts receivable, managing and processing accounts payable, and assisting in the administration of certain vendor contracts.
ESSENTIAL DUTIES & RESPONSIBILITIES
Accounts Payable/Accounts Receivable
Accounts Payable/Accounts Receivable
Purchasing/Inventory
General
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION & EXPERIENCE
Associate’s degree in accounting, finance, business or related field; Candidates possessing a combination of education, work experience and/or training which demonstrates equivalent knowledge of general accounting practices and financial record-keeping skills may be considered.
CONFIDENTIALITY
Respect and maintain the highest degree of confidentiality with regard to personnel and student records, personal communication from members of the community, School Board and school staff.
LANGUAGE SKILLS
Ability to read, interpret and analyze financial data and reports. Ability to write financial and other reports for the district administrative team and school board. Ability to effectively and efficiently document procedures. Ability to communicate clearly, concisely and effectively, both orally and in writing, with vendors, employees and members of the community.
COMPUTER SKILLS
Proficiency with personal computers and Microsoft Office Suite programs, particularly Excel. Operating knowledge and experience with eFinancePlus and other financial/accounting software.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to apply critical thinking and problem-solving skills.
OTHER SKILLS & ABILITIES
Proficient in data entry. Ability to develop effective and cooperative working relationships with co- workers, students, school staff and the school community, including those from diverse backgrounds.
Ability to perform duties with awareness of and in compliance with all district and department rules and procedures, Board of Education policies, and applicable laws and accounting standards.
Ability to perform duties with awareness of and in compliance with all district and department rules and procedures, Board of Education policies, and applicable laws and accounting standards.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, walk, and sit. The employee is occasionally required to stoop, kneel or crouch. The employee occasionally lifts and/or pushes up to 25 lbs. Specific vision abilities required by this job include close vision, distance vision, and depth perception.
.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is acceptable to this particular environment. However, the noise level can vary depending upon daily activity but will still remain within the acceptable noise level range.
The employee continuously is interacting with the public, staff and students. The employee frequently will be required to meet multiple demands from several people.
The employee continuously is interacting with the public, staff and students. The employee frequently will be required to meet multiple demands from several people.
The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
Salary : $20 - $25
