Accounts Payable Rep

Job Title: Accounts Payable Clerk Reporting to: Accounts Manager Classification: Full time

Status: Non-Exempt

• Support the company in optimizing our financial transactions and systems


• Strengthen and grow relationships with vendors and suppliers through timely payment


• Assist in streamlining and improving the accounts payable process


• Exercise integrity and confidentiality in financial reporting


• Comply with federal, state, and local financial requirements

• Review and audit invoices for appropriate documentation and proper approval


• Review PO report weekly and coordinate with local branches to resolve any issues with matching to invoices


• Reconcile monthly vendor statements, including maintaining a current rent schedule


• Prepare weekly aging summaries and payment selections for management review


• Review and audit expense reimbursement dashboard daily to ensure expenditures are within Pine policy and budget


• Process disbursements, including checks, ACH, and payment portals


• Set up new vendor profiles in M3 accounting system as necessary


• Assist senior financial officers as needed

• High school diploma or equivalent; accounting degree preferred


• Understanding basic principles of finance, accounting, and bookkeeping


• Detail oriented


• Proficiency with Microsoft Office, especially Microsoft Excel


• Strong analytical skills 


• Ability to keep company and management confidences


• Prior experience in accounts payable (or accounts receivable)


• Experience with accounting software and online platforms


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Pine Environmental Services reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment