What are the responsibilities and job description for the Vital Records Clerk position at Pinal County?
Description
What’s your purpose?
Have you considered investing in your community? Pinal County is a beautiful place that needs passionate people who want to help others and make a difference in their lives.
Public service is a rewarding career choice; not only does it offer a strong sense of purpose, but it also benefits you financially. We may not be the most competitive in salary, but we provide great value to our employees, including highly sought-after retirement plans, paid sabbaticals every five years, and very affordable benefit costs. In the long run, Pinal County is an excellent choice to fulfill your passion and support your retirement!
Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a job. Read more about the position and see if it is a good match for you. We are growing so be sure to check out all of our other opportunities as well!
- An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work-Life Balance.
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Paid Vacation And Sick Leave
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15 Vacation Days Accrued Annually Starting Day One
- After Three (3) Years of Service, 18 Vacation Days Accrued Annually
- After Five (5) Years of Service, 20 Vacation Days Accrued Annually
- 13 Sick Leave Days Accrued Annually Starting Day One
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15 Vacation Days Accrued Annually Starting Day One
- Ten Paid Holidays One Paid Floating Holiday to Use as You Wish
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Paid Sabbaticals Every Five (5) Years
- Two-Week Sabbatical After Five Years of Continuous Service
- Three-Week Sabbatical After Ten Years of Continuous Service
- Four-Week Sabbatical After Fifteen Years of Continuous Service
- Four-Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service
- Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!
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Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From
- Some Medical Plans with Zero Employee Premium Cost
- Dental and Vision Plans
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Comprehensive Wellness Program
- Quarterly Wellness Challenges
- Vision Exams and Optometry Events Onsite
- Vaccination Clinics
- Onsite Mammogram and Prostate Screening Events
- Skin Cancer Screening Events Onsite
- Biometrics and Health Screening Events Onsite
- Financial Health and Retirement Planning Events Onsite & Online
- Fitness Resources and Onsite Sessions Like Yoga and Tai Chi
- Tuition Reimbursement Program
- Alternative Work Schedules
- Telehealth
- Qualified Employer - Public Service Loan Forgiveness Program - Department of Education
- Employee Assistance Program with Ongoing Training & Development Options
- Civil Service Leave
- Van Pool Options
- Short-Term Disability – Employer Paid
- Basic Life Insurance - Employer Paid
- Flexible Spending Accounts for Dependent Care and Medical Expenses
- Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance
Working at Pinal County is an investment in YOU.
Apply today and find out why Pinal County is more than just a job.
Before you apply, watch this video to learn helpful tips for completing an application at Pinal County:
Application Tips
JOB SUMMARY
Provide customer service for Public Health Services Department clients, assist with Vital Records requests and perform duties in compliance with state and Federal regulations, as well as County policies and procedures under basic supervision.
TYPICAL CLASSIFICATION ESSENTIAL DUTIES
Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.
- Verify accuracy and completeness of all death certificates for quality assurance.
- Issue certified copies of death certificates when request is made in office or through mail.
- Assist in registering deaths for Pinal County with the State of Arizona.
- Enter all data for death certificates into Sate Vital Records Software (VSIMS) and work directly with Medical Examiner's office to obtain and distribute cremation and burial permits for families and funeral homes in a timely manner.
- Assist families with any concerns or questions and assist physician and certifiers with entering most accurate cause of death for decedent.
- Verify accuracy and completeness of all Pinal County home births and accuracy of all information in EBRS when person is requesting a certified copy of birth record.
- Issue certified copies of birth certificates on a daily basis for both mail and in person requests submitted to office.
- Assist clients with completing applications.
- Verify and process Acknowledgement of Paternity paperwork and submit to supervisor for approval.
- Correct any information in the database as needed when given Hospital correction letter or Affidavit to Correct or Amend from eligible persons.
- Process any amendments to birth certificates when supplied with a certified and signed court order from Superior County Courts.
- Work directly with birth registry at hospitals or birthing center midwives when needed.
- Collect and deposit fees from both birth and death certificates daily.
- Reconcile certified state paper on a daily basis.
- Assist with Environmental Health invoicing monthly and keeping past due invoice spreadsheet up to date.
- Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
- Perform other related duties as required.
MINIMUM REQUIREMENTS TO PERFORM WORK
- High school diploma or GED equivalent.
- One (1) year of customer service experience.
- Arizona residents must have an Arizona Driver’s License upon hire; newly established Arizona Residents must have one within 30 days of hire.
- Notary Public certification required within 60 days of hire.
- Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.
KNOWLEDGE, SKILLS, AND ABILITIES
- Ability to interpret statutes, rules and policies that apply to the Office of Vital Records.
- Ability to stay abreast of constant changes in society laws and policies as they apply to Vital Registration.
- Ability to use courtesy and respect in providing client services.
PHYSICAL DEMANDS:
The work is sedentary requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to crouch, feel, grasp, finger, reach, perform repetitive motion, to operate motor vehicles and/or heavy equipment, hear, speak, kneel, walk, and demonstrate mental and visual acuity.
WORK ENVIRONMENT:
Work is performed in a relatively safe, secure, and stable work environment.
The work is sedentary requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to crouch, feel, grasp, finger, reach, perform repetitive motion, to operate motor vehicles and/or heavy equipment, hear, speak, kneel, walk, and demonstrate mental and visual acuity.
WORK ENVIRONMENT:
Work is performed in a relatively safe, secure, and stable work environment.
The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.
NOTICE TO APPLICANTS
We appreciate your interest in our employment opportunities. At Pinal County, we value
professionalism and respect for others. If these values are not demonstrated throughout the application and interview process, we reserve the right to remove your candidacy from consideration,
which may impact your future Pinal County applications.
Offers of employment are valid only if provided in writing and approved by Pinal County Human Resources.
All qualified candidates eligible to work in the United States are welcome to apply.
However, visa sponsorship is not available.
Pinal County does not participate in STEM Optional Practical Training (STEM OPT).
Pinal County requires pre-employment screening, which includes a Motor Vehicle Record check, a comprehensive background check (encompassing employment, education, and criminal history), and drug testing for safety-sensitive roles. Criminal convictions do not automatically disqualify candidates from employment. Employment offers are contingent on successful pre-employment screening. If driving is a requirement of the position, you must have a valid Arizona State Driver's License in accordance with Arizona State Law.
Work in this classification requires an individual to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this description.
Salary : $36,157 - $54,236