Attendance Clerk

Term of Employment: Full Time, 10 months, with benefits

Monday – Thursday 11:30 a.m. – 8:00 p.m.

Friday 9:00 a.m. – 5:30 p.m.

Saturday 8:00 a.m. – 4:00 p.m. (20 Saturdays per school year)

Salary Range: Starting Placement $16.00-$20.00/Per hour, DOE

FLSA Status: Non-Exempt

Summary

The Attendance Clerk is responsible for maintaining and processing student attendance information in accordance with district, state and federal requirements relating to attendance processes including parent notifications; preparing and distributing attendance reports. Responsible for ensuring all student attendance is uploaded in accordance with Arizona Department of Education's requirements. The position requires a flexible work schedule, including evening and Saturdays based on student activities.

Essential Duties And Responsibilities

The list of essential functions is not exhaustive and may be supplemented.

• Track daily student attendance, certify legitimacy of student excuses, prepare and communicate necessary attendance reports
• Responsible for the collection and input of daily attendance data to be entered into the Student Accountability Information System (SAIS)
• Ensures that attendance is taken promptly on a daily basis
• Responsible for ensuring accuracy of data, and compliance with all federal, state, and district policies
• Verifies student membership and attendance data to assure accuracy and compliance with Arizona Department of Education regulations and district policy
• Maintain confidentiality of all information obtained for students and families in accordance with applicable law and district policy
• Communicates with parents, students, staff, in person, by telephone, email or letter for the purpose of providing information on a variety of attendance issues and meeting district and state absence notification requirements
• Maintain a variety of attendance records, schedules, and files (paper and electronic) (e.g., contact and telephone logs, student attendance, school calendars, etc.) for the purpose of providing reliable information in compliance with district policies
• Receives telephone calls and written excuses regarding absences
• Verifies students' absences by contacting parents/legal guardians
• Prepares and submits, daily, and monthly reports as needed
• Works closely with teachers, counselors, registrars, and the other Attendance Clerk
• Communicates with parents, students, staff and member district personnel regarding enrollment and attendance
• Performs other related duties as assigned
  
  

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications/Education And/or Experience

• High school diploma or equivalent
• Minimum two years of related experience
• Bilingual - Spanish
• Proficient in the use of PowerSchool, or similar attendance software program
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint and Google Apps
• Experience working in an educational setting
• Excellent written and verbal communication skills
• Knowledge of office practices and procedures
• Capability to organize and perform duties in a timely and efficient manner with attention to detail
• Ability to multi-task effectively
  
  

Additional Requirements

• Valid Arizona IVP fingerprint card or be able to obtain one
• Proof of MMR immunization required unless born prior to January 1, 1957
• Negative TB test (within the last year)
• Valid Arizona driver's license
  
  

Knowledge, Skills, And Abilities

• Knowledge of Career and Technical Education
• Ability to maintain confidentiality
• Demonstrate strong interpersonal skills, and solve conflicts
• Maintain professional and friendly demeanor
• Ability to work independently
• Ability to prioritize and meet deadlines while complying with established district policies and procedures
• Knowledge of basic office equipment such as computers, multi-line phones, fax machines, and scanners.
• Models exemplary customer service in all facets of the job
  
  

Submit The Following Documents

Internal Applicants: Submit a letter of intent and an updated resume to Martha Martinez at mmartinez@pimajted.org

External Applicants: Submit a cover letter, resume, one recent (within five years) signed professional reference letter, and a copy of current certificate (s) via the district's online application system (https://www.applitrack.com/pimajted/onlineapp) Open until filled.

Pima County JTED #11 is committed to a policy of nondiscrimination in relation to race, color, religion, gender, age, national origin, language of origin, disability, sexual orientation, gender identity or expression, or marital status. Unless expressly superseded by controlling federal or state statutes, regulations or court decisions, this policy will prevail in all matters concerning staff members, students, the public, educational programs and services and individuals with whom the Joint Board does business