Administrative Specialist I - RWRD

This job was posted by https://www.azjobconnection.gov : For more

information, please see: https://www.azjobconnection.gov/jobs/7162670

Department - Regional Wastewater Reclamation

# **Job Description**

**OPEN UNTIL FILLED**

**Job Type: Classified**

**Job Classification: 5754 - Administrative Specialist I**

**Salary Grade: 6**

**Pay Range**

**Hiring Range: \$20.83 - \$24.47 Per Hour**

**Pay Range: \$20.83 - \$28.11 Per Hour**

Range Explanation

• Hiring Range is an estimate of where you can receive an offer. The
  
  

actual salary offer will carefully consider a wide range of factors,

Including Your Skills, Qualifications, Experience, Education,

licenses, training, and internal equity.

• Pay Range is the entire compensation range for the position.
  
  

The Regional Wastewater Reclamation Department (RWRD) has a position for

an Administrative Specialist I. This position works in a busy team

environment and provides administrative support for two technical work

groups. You will also serve as one of the team members on the

department\'s customer service team by answering and directing telephone

calls, assisting walk-in customers, and performing sewer-related

research as needed.

Essential Functions

\

As defined under the Americans with Disabilities Act, this

classification may include any of the following tasks, knowledge,

skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is

not a comprehensive listing of all functions and tasks performed by

incumbents of this class. Work assignments may vary depending on the

departments need and will be communicated to the applicant or incumbent

by the supervisor.

• Coordinates unit activity with other departmental sections/divisions
  
  

and other County departments or outside agencies directly or through

assigned staff, and acts as an internal departmental coordinator for

support activities such as personnel, purchasing, payroll, or

program-specific functions;

• Responds to public and staff inquiries and provides information or
  
  

resolves problems which require explanation or application of

departmental or program rules and policies, or refers questions to

appropriate staff;

• Represents unit/department on various committees and working groups
  
  

and may be granted authority to commit unit/department support to

issues;

• Coordinates, schedules, and organizes unit, program, or departmental
  
  

calendars and meetings;

• Leads and participates in the preparation and processing of
  
  

accounting documentation such as requisitions, purchase orders,

claims, and fund transfers;

• Creates, maintains, and/or directs the maintenance of specialized
  
  

databases, including inputting and retrieving data and producing

complex computer-based reports;

• Coordinates and monitors standard departmental Intergovernmental
  
  

Agreements (IGA), contracts, and other obligatory agreements with

affected agencies, contractors, and service providers;

• Researches, compiles, and performs initial analysis of information,
  
  

and prepares routine, recurring, and special reports,

correspondence, memoranda, personnel forms, operations manuals, and

other documents for supervisory review and approval;

• Compiles and summarizes statistical and operational data, and
  
  

prepares periodic and special reports;

• Compiles information utilized in unit budget preparation, monitors
  
  

miscellaneous expenditures, and reports to supervisor on program

budget activities;

• Conducts and documents confidential or sensitive inquiries for
  
  

management and maintains appropriate security and confidentiality of

information encountered or created;

• Establishes and maintains specialized reference files and reference
  
  

materials.

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Minimum Qualifications

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• Bachelors Degree from an accredited college or university with a major
  
  

in public administration, business administration, management, or a

closely-related field as defined by the department head at the time of

recruitment.**

\

• (Relevant experience and/or education from an accredited college or
  
  

university may be substituted.)**

\

Or

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• One year with Pima County as an Administrative Assistant III,
  
  

Administrative Assistant Supervisor, or closely-related professional

administrative classification.**

• Preferred Qualifications: (Be specific in describing your experience
  
  

in your application. Ensure the descriptions provided illustrate your

Competencies, Specifically Addressing The Required And Preferred

qualifications.):**