Administration Assistant

Job Overview
We are seeking a highly organized and detail-oriented Administration Assistant to support our office operations. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience in office management and clerical tasks. This role involves managing front desk responsibilities, handling multi-line phone systems, and providing exceptional customer service. Bilingual proficiency is a plus, enabling effective communication with diverse clients and team members. The Administration Assistant plays a vital role in maintaining smooth daily operations and supporting various administrative functions within our organization.

Responsibilities

• Manage front desk duties, including greeting visitors and clients with professionalism and courtesy
• Operate multi-line phone systems, screen calls, and direct inquiries appropriately
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for document creation, scheduling, and correspondence
• Assist with calendar management and appointment scheduling for staff and executives
• Support bookkeeping tasks using QuickBooks or similar accounting software
• Handle customer support inquiries via phone or email with excellent phone etiquette
• Maintain organized records of client information, appointments, and office supplies
• Support office management activities such as supply inventory and facility coordination
• Provide clerical support including typing reports, preparing correspondence, and managing office documentation

Experience

• Prior office experience or administrative support roles preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Experience with QuickBooks or similar bookkeeping software is advantageous
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Excellent communication skills, both verbal and written; bilingual abilities are a plus
• Familiarity with front desk operations, multi-line phone systems, and office management procedures
• Demonstrated ability to handle customer service interactions professionally
• Attention to detail in proofreading, data entry, and filing tasks
• Previous experience as a medical receptionist or dental receptionist is beneficial but not required
• Personal assistant or calendar management experience is desirable

This role offers an engaging opportunity to contribute to a dynamic team while developing valuable administrative skills. We value professionalism, reliability, and a proactive approach to supporting our office functions.

Job Type: Part-time

Pay: $16.00 - $26.65 per hour

Benefits:

• Paid time off

Work Location: In person

Salary : $16 - $27