Office Assistant 3

This position will report in office five days a week to the Chambers Creek Wastewater Treatment Plant.  

Why it's a great opportunity: In this role, you will provide comprehensive administrative support across multiple operational areas within Sewer & Water Utilities. Your responsibilities include coordinating staff communications, preparing letters and correspondence, managing shared email inboxes, and overseeing inventory, supply orders, and room scheduling. You will also support onsite building administration by triaging and submitting CSRs, distributing building communications, and managing gate and door access. Additionally, you will coordinate travel and training by preparing Spend Authorizations, Expense Claims, Purchase Orders, process invoices and PCARD verifications, as well as managing registrations, licenses, certifications, and driver abstracts. You will also support the SoundGro Fertilizer order processing. Hiring support duties include scheduling interviews, reserving rooms, assisting with process tasks, and greeting candidates. Your proficiency in Workday, Excel, and Word will be essential to these functions, and your experience will contribute significantly to the growth and success of the team.

This position will report in office five days a week to the Chambers Creek Wastewater Treatment Plant.  

Why it's a great department: PPW stewards a healthy and vibrant community by collaboratively planning and investing in our people, infrastructure, systems, and policies. PPW’s team has more than 800 members that collaborate, innovate and inspire in performing essential services to the community. The department is responsible for the County road and levee systems, sewer systems, airports, ferries, building permits, environmental review, sustainability, community planning, and code enforcement - just to name a few!
 
Learn more about Planning and Public Works here.

How to be successful in the role: Your success will come from your strong organizational skills, attention to detail, commitment to delivering excellent customer service, ability to manage multiple priorities and a proactive approach.  

Your future in this role: You will have access to professional development through robust online learning and other training opportunities throughout your career to ensure your success. This position has multiple career growth and promotional opportunities in Pierce County to build on a great career while directly impacting the communities in Pierce County.

Core daily responsibilities:

• Perform lead functions such as setting priorities; distributing and checking work; devising and evaluating office procedures and implementing changes subject to approval of supervisor; providing technical assistance as needed; resolving minor work and personnel problems; and providing input on performance evaluations.
• Coordinate related office functions; assist in procedure development; perform duties of a highly confidential nature; may conduct research activities. 
• Manage and maintain logs, charts, spreadsheets, related data and files related to the division. 
• Receive and process forms and applications. 
• Perform ongoing monitoring of program compliance. Explain, interpret and apply complex rules and procedures having division impact. 
• Coordinate purchasing functions, such as preparing purchase orders and managing inventory. 
• Coordinate personnel functions, such as processing terminations, new hires, transfers, and payroll/timekeeping. 
• Audit for compliance. Process registrations and provide payment methods for employee training, travel, and lodging arrangements. Prepare employee expense claims and resolve any issues resulting from claims. 
• Prepare and review complex reports, forms, and other records prepared by others for clarity, completeness, accuracy and conformance with standard policies and procedures. 

A classification description with a more detailed list of essential functions can be found here.

• Additional education and experience may substitute for the required experience to a maximum of one year 
• Two or more years of progressively responsible clerical experience or administrative program support work.
• A resume and cover letter are required for this position. 

As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.

To be considered for this opportunity please:

• Complete and submit a detailed online Pierce County Employment Application by selecting "APPLY" above or go to:   www.piercecountywa.org/jobs. 
• If you have a question about this opportunity, please email the Recruitment Team at PCHRRecruit@piercecountywa.gov and specify the Job Number and Title. 
• If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
• Individuals needing accommodation in the application, testing process or need this job announcement in an alternative format may call Human Resources at (253) 798-7480, at least two days prior to the need.  

This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration. Notification of application status normally occurs 2 to 3 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include assessments, phone screen, and interviews.

At Pierce County, diversity, equity, and inclusion means commitment, not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision. Employees of the County have local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a place people are proud to call home?

Salary : $31 - $38