Office Mannager

Our client is seeking an organized, proactive, and highly professional Office Manager to oversee daily office operations, employee experience, facilities management, and administrative support functions. This is a highly visible role that interacts with employees across all levels of the organization, external clients, vendors, and senior leadership.

This opportunity is open due to an internal promotion and offers significant exposure within a dynamic, fast-paced environment.

Responsibilities

Office Operations & Facilities

• Manage the day-to-day operations of a busy corporate office.
• Liaise with building management, engineers, and third-party vendors to ensure a professional and efficient workplace environment.
• Coordinate office maintenance, repairs, and vendor relationships.
• Assist with office expansions, relocations, and support for additional office locations as needed.

Employee Experience & Events

• Oversee office amenities and employee services, including meal and catering programs.
• Plan and execute company events, including holiday parties, summer events, town halls, happy hours, and employee engagement activities.
• Support onboarding efforts for new hires, including workspace preparation, technology coordination, and office orientation.

Travel & Administrative Support

• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and conference logistics.
• Troubleshoot travel-related issues and provide support when unexpected changes arise.
• Track travel activity and assist with internal reporting requirements.
• Provide administrative support to senior stakeholders, including calendar management, meeting coordination, restaurant reservations, and handling time-sensitive requests.

Financial & Operational Administration

• Process invoices and track office-related expenses.
• Partner with internal teams to ensure accurate vendor payments and recordkeeping.
• Maintain physical and electronic records related to office operations and administrative functions.
• Identify opportunities to improve office processes and implement operational efficiencies.

Team Leadership

• Supervise and mentor a junior office team member.
• Help establish best practices and contribute to a positive, collaborative workplace culture.

Qualifications

• 2-6 years of office management, workplace operations, executive support, corporate services, or related experience.
• Strong organizational and multitasking abilities with exceptional attention to detail.
• Experience coordinating events, managing vendors, and overseeing office operations.
• Professional communication skills and confidence interacting with senior executives and external stakeholders.
• Ability to work independently and proactively solve problems.
• Strong proficiency with Microsoft Office Suite and general business technology.
• Experience within professional services, corporate, financial services, consulting, legal, or similar environments is a plus.

What We're Looking For

The ideal candidate is:

• Highly organized and detail-oriented
• Proactive and resourceful
• Professional and polished
• Comfortable managing multiple priorities simultaneously
• Service-oriented with a positive attitude
• Able to thrive in a fast-paced, team-oriented environment

This is an excellent opportunity for someone looking to take ownership of office operations, work closely with senior leadership, and play a key role in creating an exceptional workplace experience.