Payroll & A/P Specialist

Physicians’ Primary Care of Southwest Florida is a premier multi-specialty primary care practice with locations in Cape Coral, Estero, Fort Myers, and Lehigh Acres. We are seeking a Payroll / Accounts Payable Specialist to join our Administration Team in Fort Myers.

Payroll / Accounts Payable Specialist

Organization: Physicians’ Primary Care of Southwest Florida (PPCSWFL)

Location: Fort Myers / On Site (non-remote)

Reports To: HR Director / Accounting Manager

FLSA Status: Non-Exempt

Position Summary

The Payroll / Accounts Payable Specialist is responsible for managing the bi-weekly payroll process and accounts payable operations for Physicians’ Primary Care of SWFL. This role ensures accurate payroll processing through Paycor HRIS, maintains compliance with federal and state payroll regulations, produces detailed payroll and benefit reports, reconciles HR and benefit invoices, and manages all accounts payable functions using Sage software. The specialist plays a critical role in maintaining financial accuracy and supporting the organization’s employees and vendors.

• Key Responsibilities
  
  

Payroll (Paycor HRIS)

• Collaborate with human resources team regarding employee hire and term updates in the HRIS and benefits systems
• Prepare and process bi-weekly payroll for all employees across multiple locations.
• Ensure accuracy of payroll data including new hires, terminations, wage changes, and benefit deductions.
• Generate and distribute payroll reports (GL, 401k, HSA, benefits, departmental cost coding).
• Reconcile payroll discrepancies and resolve issues promptly.
• Maintain compliance with payroll laws and regulations.
  
  

Benefits & HR Invoice Reconciliation

• Reconcile and cost code HR and employee benefit-related invoices.
• Perform cost-accounting and allocations to appropriate departments/sites.
• Partner with HR and Accounting to ensure accurate deductions and payments.
• Assist with Accounting, Benefits. 401k and HR Audits
  
  

Accounts Payable (Sage Software)

• Act as point of contact between internal departments and accounting, and act as liaison between accounting and external parties
• Verify and prepare payment for approved staff reimbursements
• Assists in preparation of monthly financial and costs reports
• Initiate and assist in preparing and entering journal entries to record transactions.
• Processes voided checks and refunds
• Prepare, file and distribute year-end 1099 reports in a timely fashion
• Tracks and pays license renewals and tax payments
• Assist the Accounting Manager in preparing and reconciling general ledger accounts
• Process A/P Check runs at designated times throughout the month
• Reconcile monthly credit card statements
• Input and process all accounts payable invoices, including coding, verification, and approvals.
• Maintain vendor records and manage payment cycles and ensure all payments are made within due date timeframe
• Reconcile vendor statements and resolve discrepancies.
• Scan invoices and records into document storage system
• Generate accounts payable reports and assist with month-end closing.
• Ensure compliance with financial policies and healthcare standards.
• Maintains the strictest confidentiality at all times
• Assists Accounting Manager and HR Director with special projects
  
  

Qualifications:

• Associate’s degree in Accounting, Finance, or related field preferred; equivalent work experience considered.
• Minimum 3–5 years of experience in payroll and accounts payable, preferably in healthcare or multi-site organizations.
• Proficiency with Paycor HRIS and Sage accounting software strongly preferred.
• Strong understanding of payroll compliance, benefits reconciliation, and cost coding.
• Proficiency in Microsoft Excel and other Office applications.
• Excellent attention to detail, organizational skills, and ability to manage multiple priorities.
• Strong interpersonal and communication skills for working with employees, managers, and vendors.
• Healthcare industry experience highly preferred.
  
  

What PPC Offers

• Over 29 years supporting our Lee County community
• Award-winning physicians
• Ability to grow within the organization
• Health, dental, vision, disability and life insurances
• 401(k) with company match
• Paid Time Off (PTO)
• Paid Holidays
• Employee Assistance Program (EAP)
• Employee appreciation week and events
  
  

Want to learn more about Physicians’ Primary Care of Southwest Florida? Visit us at www.ppcswfl.com and apply today!

Physicians Primary Care of SWFL participates in E-Verify. Go to https://www.ppcswfl.com/wp-content/uploads/2023/06/E-Verify_Participation_Poster_Eng_Es-06.22.23.pdf for more information