Staff Accountant

Summary / Objective:
The Staff Accountant will perform functions such as posting journal entries, reconciling general ledger accounts, accounts payable, vendor payments, processing payroll, accounts receivable, bank deposits, monthly filing, data entry and analytics, and various other accounting and business office functions as needed. This position will report to the Director of Finance and will be capable of learning our systems with minimal supervision. The ideal candidate will be extremely organized and have great time management skills. The Staff Accountant will perform a variety of routine to complex technical and administrative accounting duties in support of multiple entities and lines of business as well as general administrative support to the finance department as needed.

Essential Functions:
Support general accounting, invoicing, and payroll functions of all companies
•    Performs general accounting and other related duties for the organization.
•    Post journal entries, ensuring all entries have appropriate support.
•    Assist in reconciling balance sheet accounts monthly.
•    Process payroll and/or assist in payroll processing.
•    Receives and verifies invoices and bills, matching purchase orders to invoices and resolving discrepancies.
•    Verifies that invoices are appropriate based upon contract requirements. Collects documentation as necessary.
•    Enters verified invoices into computer system, charging expenses to accounts and cost centers by analyzing invoice and expense reports.
•    Prints checks and pays vendors by running computer A/P processes.
•    Maintains general ledger by verifying and posting account transactions.
•    Reconciles and audits bills and invoices paid by the organization.
•    Weekly input of vendor payable invoices.
•    Reviews, verifies, and processes expense reports as needed.
•    Assist with month end closing process, posting journal entries, and providing ad hoc reporting as needed.
•    Reconciles all credit cards, verifying that charges are valid, supporting documentation has been provided, and all charges are approved by the card holder.
•    Files tax forms with federal, state, and local government agencies.
•    Assist in asset tracking and tagging, maintain the asset listing and depreciation schedules.
•    Maintains knowledge of acceptable accounting practices and procedures.
Prepares accurate reports and financial analysis within prescribed time frames
•    Updates schedules and reports as requested by the Director of Finance.
•    Update monthly member eligibility reconciliations and recommend process improvements as needed.
•    Supports variance reporting process, including supporting the preparation of monthly financial and statistical reports as needed.
Provide administrative support to finance department
 •    Develop, organize, and maintain filing and indexing systems in compliance with policies and regulations. Offers recommendations and implements improvements as appropriate. Filing to be completed monthly.
•    Serves as point of contact for vendor questions and concerns.
•    Builds and leverages cross-functional collaborative relationships to facilitate a team-work oriented atmosphere and achieve company goals.
Participate as a proactive team member of the finance department
•    Proactive in the resolution of issues.
•    Exceed internal and external customer’s expectations by providing professional, personalized service at all times.
•    Continue own education by staying informed of industry trends and actively participating in professional development.
•    Continuously review assigned areas of responsibility and give suggestions to the Director of Finance on how to enhance service/products.
•    Actively collaborates with other financial team members to assess needs and proactively leverage subject matter expertise to improve financial performance and decision making.

Competencies:
•    Knowledge of accounts payable process and best practices.
•    Knowledge of bookkeeping and accounting best practices, laws, standards, and state/national regulations.
•    Basic knowledge of major accounting software packages for general ledger. NetSuite preferred.
•    Knowledge of Generally Accepted Accounting Principles (GAAP) and statutory accounting principles preferred.
•    Ability to be flexible and complete additional assigned tasks in a timely manner.
•    Set a positive example by displaying an approachable demeanor and remaining friendly and courteous at all times.
•    Proactive team player, strong follow through, quick decision-making ability and ability to problem solve.
•    Interpersonal skills, with the ability to build strong relationships at all levels.
•    Ability to multi-task and adapt well in a deadline driven environment.
•    Strong verbal and written communication skills with customers, supervisors, and co-workers.
•    Strong organizational, time management and prioritization skills.
•    Self-starter. Ability to set priorities and keep to projected schedules.
•    Excellent computer proficiency (MS Office – Word, Excel, and Outlook) including being able to effectively maintain written and computer records in accordance with regulatory agencies.