What are the responsibilities and job description for the Accounts Payable position at PHOENIX EMPLOYEE SOLUTIONS LLC?
The Accounting & Payroll Specialist is responsible for accurate and timely processing of payroll and core accounting activities for a multi‑site behavioral health organization. This role supports payroll, accounts payable, accounts receivable, and general ledger posting using Paycom for HR/payroll and QuickBooks Enterprise for accounting. The specialist works closely with the Controller, HR, and Operations to ensure employees are paid correctly, vendors are paid on time, and financial records are complete, compliant, and audit‑ready.• Process end‑to‑end payroll in Paycom, including timecard review, exception corrections, earnings and deduction validation, and final payroll submission.
• Maintain employee payroll records in Paycom, including pay rate changes, department and cost center assignments, workers’ comp class coding, direct deposits, deductions, and garnishments.
• Review Paycom time and attendance data for accuracy, including overtime, shift differentials, holiday pay, and missing punches; work with managers to correct errors before payroll is processed.
• Run and export payroll and labor reports from Paycom (pay registers, labor distribution, deduction and tax reports) and provide them to Finance and HR for reconciliation and review.
• Enter code and post vendor invoices in QuickBooks Enterprise, ensuring proper GL account, class, location, and program coding in alignment with the chart of accounts.
• Prepare and process vendor payments (checks, ACH) and maintain accurate vendor records, including W‑9 forms and remittance details.
• Record customer and payer payments (as applicable) in QuickBooks Enterprise and apply cash to the correct invoices; research and resolve unapplied or mis‑posted payments in collaboration with Revenue Cycle.
• Prepare and post standard journal entries, including payroll journals from Paycom to QuickBooks Enterprise, accruals, prepaids, and reclassifications.
• Perform assigned reconciliations, such as payroll liability accounts, AP and AR clearing, and bank or credit card accounts.
• Assist with month‑end and year‑end close processes by generating reports, preparing schedules, and supporting internal and external audit requests.
• Maintain strict confidentiality of payroll and financial information and comply with all company policies and applicable laws and regulations.
Identify opportunities to improve accounting and payroll processes and support the documentation and maintenance of standard operating procedures.
Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field.
• Experience in healthcare or behavioral health, multi‑site, or 24/7 operations.
• Experience mapping payroll from Paycom to an accounting general ledger.
• Payroll certification (FPC, CPP) or bookkeeping certification
• High school diploma or GED required.
• Two or more years of experience in payroll and/or accounting (accounts payable, accounts receivable, or bookkeeping)
• Hands‑on experience with a payroll/HRIS system, preferably Paycom.
• Hands‑on experience with QuickBooks Enterprise
• Basic knowledge of accounting principles, including debits and credits and general ledger structure.
• Working knowledge of wage and hour rules, including overtime and basic exempt vs. non‑exempt concepts.
• Proficiency in Microsoft Excel, including filters, sorting, basic formulas, and lookups.
• Ability to maintain confidentiality and handle sensitive employee and financial data with discretion.