What are the responsibilities and job description for the Administrative Assistant - Neurology position at Phoenix Children's?
Administrative Assistant - Neurology Apply! Apply! Position Details
Department: PCMG-MAIN | Neurology
Location: Phoenix
Shift: Mon-Fri, Days, 8am-5pm
Category: Administrative Support
Posting #: 1021924
Employee Type: Full-Time
Position Summary
Posting Note: Administrative Assistant – Neurology Clinic
We are seeking an experienced and highly organized Administrative Assistant to join our Neurology team. This is a full-time, fully onsite position supporting a fast-paced clinical and provider environment.
Schedule & Work Location
Full-time, Monday–Friday
Standard hours: 8:00 AM – 5:00 PM
Some flexibility in work hours may be available
Fully onsite position; no remote or hybrid work options available
Work Location:
1919 E Thomas Rd.
Phoenix, AZ 85016
Position Overview
This role will primarily support the Division Chief while also assisting a larger Neurology provider team as needed. The selected candidate will work collaboratively within a team of six Administrative Assistants supporting approximately 34 providers.
The ideal candidate is a seasoned Administrative Assistant who thrives in a fast-paced environment, demonstrates strong multitasking abilities, and requires minimal training.
Preferred Qualifications
Prior Administrative Assistant experience strongly preferred
Experience supporting multiple providers or executives in a healthcare or fast-paced professional setting preferred
Strong organizational skills and ability to manage multiple priorities simultaneously
Ability to work independently with minimal supervision
Required Qualifications
Education
High School Diploma or equivalent required
Associate degree in Business or related field may substitute for one year of experience
Experience
Minimum three (3) years of administrative support experience required
Technical Skills
Proficiency in a Windows-based environment
Experience with Microsoft Office Suite, including:
Word
Excel
PowerPoint
The Administrative Assistant provides administrative support and organization to department directors. The Administrative Assistant also performs a variety of administrative support functions for a department to provide for efficient, effective and customer service-focused operations.
Position Duties
Mission
To advance hope, healing and the best healthcare for children and their families
Vision
Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.
We realize this vision by:
First Name *
Last Name *
Phone *
Email Address *
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Password *
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Resume Upload *
Note, ONLY 1 attachment will be visible to system per applicant for all applications per active profile. When you upload your resume, our system will attempt to update your profile here, which may overwrite previously completed fields. The attached file is accepted as the resume. It is also allowable to combine both the resume (positioned first in the file) followed by a cover letter into the one file attachment.
Please upload a PDF or DOCX version of your resume. Resumes created in Mac Pages should be exported as PDF before uploading
or drag your file to this box
Are you a current or former employee? *
PCH Network ID:
PCH Password:
SSN:
DOB:
×
Desired pay?
How did you hear about this position? College/University Event Direct Mail Employee Referral Internal Transfer Job Board Job Fair Journal Newspaper Open House Professional Association Radio Retained to Agency PCH Website Social Media (FB, Twitter, LinkedIn) Other
Who referred you * Which department do they work in? Do you know their phone number/email?
Position Qualifications Please review the following qualifications and specify whether you meet each of the requirements listed.
Education Do you meet this requirement or have the ability to obtain it
within the timeframe listed in the requirement?
Yes No
Experience Do you meet this requirement or have the ability to obtain it
within the timeframe listed in the requirement?
Yes No
Special Skills Do you meet this requirement or have the ability to obtain it
within the timeframe listed in the requirement?
Yes No
Physical Requirements & Occupational Exposure/Risk Potential
I Agree
Department: PCMG-MAIN | Neurology
Location: Phoenix
Shift: Mon-Fri, Days, 8am-5pm
Category: Administrative Support
Posting #: 1021924
Employee Type: Full-Time
Position Summary
Posting Note: Administrative Assistant – Neurology Clinic
We are seeking an experienced and highly organized Administrative Assistant to join our Neurology team. This is a full-time, fully onsite position supporting a fast-paced clinical and provider environment.
Schedule & Work Location
Full-time, Monday–Friday
Standard hours: 8:00 AM – 5:00 PM
Some flexibility in work hours may be available
Fully onsite position; no remote or hybrid work options available
Work Location:
1919 E Thomas Rd.
Phoenix, AZ 85016
Position Overview
This role will primarily support the Division Chief while also assisting a larger Neurology provider team as needed. The selected candidate will work collaboratively within a team of six Administrative Assistants supporting approximately 34 providers.
The ideal candidate is a seasoned Administrative Assistant who thrives in a fast-paced environment, demonstrates strong multitasking abilities, and requires minimal training.
Preferred Qualifications
Prior Administrative Assistant experience strongly preferred
Experience supporting multiple providers or executives in a healthcare or fast-paced professional setting preferred
Strong organizational skills and ability to manage multiple priorities simultaneously
Ability to work independently with minimal supervision
Required Qualifications
Education
High School Diploma or equivalent required
Associate degree in Business or related field may substitute for one year of experience
Experience
Minimum three (3) years of administrative support experience required
Technical Skills
Proficiency in a Windows-based environment
Experience with Microsoft Office Suite, including:
Word
Excel
PowerPoint
The Administrative Assistant provides administrative support and organization to department directors. The Administrative Assistant also performs a variety of administrative support functions for a department to provide for efficient, effective and customer service-focused operations.
Position Duties
- Assists in tracking and updating annual operational budget. Prepares, codes and tracks requests for payments to ensure proper accounting of funds in accordance with budget. Maintains inventory levels of standard office supplies and materials, initiating requests, as appropriate.
- Assists visitors, patients, families and others with hospital related inquiries/concerns; refers to appropriate resource or authority, as necessary.
- Composes correspondence and independently generates other communications, including, but not limited to, e-mails, newsletters, reports, mailings, flyers and brochures through effective use of appropriate software application and/or media.
- Maintains confidential departmental employee files and records to ensure consistently current and accurate documentation.
- Prepares agendas and minutes of a variety of meetings, creates and maintains current calendar of meetings and notifies participants of changes to ensure timely communication.
- Provides administrative support to the department and coordinates and organizes office workflow and communications, including phone management, e-mail correspondence, file maintenance and standard mail collection/distribution to provide for optimum efficiency.
- Performs miscellaneous job related duties as requested.
Mission
To advance hope, healing and the best healthcare for children and their families
Vision
Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.
We realize this vision by:
- Offering the most comprehensive care across ages, communities and specialties
- Investing in innovative research, including emerging treatments, tools and technologies
- Advancing education and training to shape the next generation of clinical leaders
- Advocating for the health and well-being of children and families
- We place children and families at the center of all we do
- We deliver exceptional care, every day and in every way
- We collaborate with colleagues, partners and communities to amplify our impact
- We set the standards of pediatric healthcare today, and innovate for the future
- We are accountable for making the highest quality care accessible and affordable
First Name *
Last Name *
Phone *
Email Address *
Good News! Your email account already has already been registered. Provide your password for quicker access.
Password *
You must login to continue!
Forgot your password? - You may click here to reset it.
Resume Upload *
Note, ONLY 1 attachment will be visible to system per applicant for all applications per active profile. When you upload your resume, our system will attempt to update your profile here, which may overwrite previously completed fields. The attached file is accepted as the resume. It is also allowable to combine both the resume (positioned first in the file) followed by a cover letter into the one file attachment.
Please upload a PDF or DOCX version of your resume. Resumes created in Mac Pages should be exported as PDF before uploading
or drag your file to this box
Are you a current or former employee? *
PCH Network ID:
PCH Password:
SSN:
DOB:
×
Desired pay?
How did you hear about this position? College/University Event Direct Mail Employee Referral Internal Transfer Job Board Job Fair Journal Newspaper Open House Professional Association Radio Retained to Agency PCH Website Social Media (FB, Twitter, LinkedIn) Other
Who referred you * Which department do they work in? Do you know their phone number/email?
Position Qualifications Please review the following qualifications and specify whether you meet each of the requirements listed.
Education Do you meet this requirement or have the ability to obtain it
within the timeframe listed in the requirement?
- High School Diploma or equivalent
Yes No
Experience Do you meet this requirement or have the ability to obtain it
within the timeframe listed in the requirement?
- Three (3) years of administrative support experience (Associates in Business or related field may substitute for one year of experience)
Yes No
Special Skills Do you meet this requirement or have the ability to obtain it
within the timeframe listed in the requirement?
- Experience in a Windows environment that includes the use of MS Office Suite of products with an emphasis on Word, PowerPoint, Visio and Excel.
Yes No
Physical Requirements & Occupational Exposure/Risk Potential
- Physical Requirement - Sitting - Frequently
- Physical Requirement - Standing - Frequently
- Physical Requirement - Stooping/crouching/kneeling/crawling - Occasionally
- Physical Requirement - Talking - Constantly
- Physical Requirement - Walking - Frequently
- Physical Requirement - Use of keyboard, mouse and/or computer equipment - Constantly
- Physical Requirement - Lift up to 35 pounds without assistance - Occasionally
- Occupational Exposure/Risk Potential - Inside office environment - Applicable
- Occupational Exposure/Risk Potential - Outdoor weather conditions - Not Applicable
- Occupational Exposure/Risk Potential - Extreme temperatures - Not Applicable
- Occupational Exposure/Risk Potential - Confined areas - Applicable
- Occupational Exposure/Risk Potential - High places - Not Applicable
- Occupational Exposure/Risk Potential - Extreme noise levels - Not Applicable
- Occupational Exposure/Risk Potential - Airborne communicable diseases - Not Applicable
- Occupational Exposure/Risk Potential - Bloodborne pathogens or bodily fluid - Not Applicable
- Occupational Exposure/Risk Potential - Fumes or airborne particles - Not Applicable
- Occupational Exposure/Risk Potential - Hazardous materials exposure - Not Applicable
- Occupational Exposure/Risk Potential - Radiation exposure - Not Applicable
- Occupational Exposure/Risk Potential - Toxic or caustic chemicals - Not Applicable
I Agree