Accounts Payable Manager

PHMC is proud to be a leader in public health. 

COMPONENT: Finance

DIVISION: Accounting

JOB OVERVIEW:

Under the supervision of the controller, the Accounts Payable Manager is responsible for the day-to-day operations and overseeing the entire accounts payable area for selected PHMC programs and subsidies including managing a team of staff who review and processes invoices, reconcile vendor balances, ensure accurate and timely payments to vendors and maintain strong relationships with external stakeholders.  

KEY RESPONSIBILITIES:

• Oversee the day-to-day operations of the accounts payable department.
• Manage billing and payment reconciliation for resource parent stipend payments.
• Resolve all payment issues and concerns.
• Initiates timely check runs to of payments to vendor.
• Generate and analyze reports on accounts payable balances, outstanding invoices and weekly payment proposals.
• Work with team on vendor statements and reconcile balance quarterly and annually.
• Experience with automated expense reimbursement and credit card expenditure processing systems. (Expensify) to troubleshoot issues and be supportive of team.
• Issue 1099 on an annual basis to all applicable vendors.
• Account Analysis of GL accounts.
• Support in audits with handling discrepancies.
• Perform supervisory task which includes hiring, training, staff development, annual assessment and managing the team.
• Build strong relationships with vendors while negotiating payment terms.
• Responsible for positive pay submission and stop payments to bank and resolving issues.
• Review, research and resolve GL activity, make adjustments as needed.
• Ensure team is complying with company policies.
• Identify opportunities to streamline AP processes.
• Other duties as assigned.

SKILLS:

• Ability to multi-task
• Attention to detail and accuracy
• Strong planning and problem solving skills
• Proficiency with Microsoft Office applications.
• Excellent interpersonal, verbal, and written communication skills.
• Strong General Ledger skills:  ability to analyze accounts and create journal entries

EXPERIENCE:

• Must possess technical and professional accounting skills, ability to develop financial and other operational systems
• Must have excellent knowledge of PC and related accounting applications. 
• Strong written and verbal skills are required. 
• Must possess analytical and problem solving skills as well as the ability to work and communicate effectively with all levels of management.
• Must have at least 5 years of accounting experience.
• 5 to 7 years’ work experience in accounts payable.
• 2 to 4 years supervisory experience required.

EDUCATION REQUIREMENT:

• Bachelor’s degree in accounting, Finance, Administration or other related field

PHMC is an Equal Opportunity and E-Verify Employer.