Executive Assistant/Office Manager

Position Overview

We are seeking an experienced Executive Assistant to provide administrative and household management services to multiple consulting businesses. As an independent contractor, you will have the autonomy to determine how best to complete assigned projects and deliverables while maintaining flexibility in your work methods and schedule. This position is ideal for a self-directed professional.

Project-Based Responsibilities

You will be engaged to complete various projects and tasks, which may include:

Business Administration Projects

• Calendar coordination and appointment scheduling across multiple businesses
• Email management and correspondence handling
• Invoice creation and submission using FreshBooks, QuickBooks, and other software
• Travel arrangement coordination (local Houston metro area)
• Business event planning and coordination
• Business research
• Social media content posting and updates
• Document preparation and administrative research
• Create/implement systems and processes to increase efficiency
• Client communication management

Household Management Projects

• Coordination of household services (cleaning, maintenance scheduling)
• Errand services including shopping and pick-ups
• Personal appointment coordination
• Household-related correspondence

Contractor Qualifications

• Operate as an independent administrative services provider on 1099
• Minimum 2 years of professional experience in executive assistance, administrative services, or personal assistant roles
• Some college coursework completed preferred
• Available for up to 40 hours per week of contract work

Technical Capabilities

• Advanced proficiency with Microsoft 365 Suite (particularly Excel: pivot tables, formulas, data analysis)
• Experience with invoicing software (FreshBooks preferred or equivalent)
• Strong email management systems and organizational tools
• Social media platform management capabilities
• Ability to learn new software and systems independently

Professional Competencies

• Self-directed with excellent judgment and decision-making abilities
• Strong project management and time management skills
• Exceptional written and verbal communication abilities
• High level of discretion and confidentiality in handling sensitive information
• Proactive problem-solver who anticipates needs and delivers solutions
• Detail-oriented with strong organizational systems
• Proven ability to work independently without supervision

Preferred Qualifications

• Experience with project management platforms (Asana, Trello, Monday.com, MS Project)
• Background supporting multiple clients or businesses simultaneously
• Event planning and coordination experience

Transportation & Logistics

• Valid Texas driver's license required
• Proof of current auto insurance required
• Reliable transportation to access multiple locations across Houston metro area (Katy, Rosharon, Midtown) as projects require
• Mileage reimbursement provided at IRS standard rate for project-related travel

Location flexibility:

• Projects may be completed remotely or at various locations based on project requirements and your professional judgment
• Occasional in-person presence: Some projects may require in-person completion at client locations (determined on a project-by-project basis)
• Schedules will be set weekly based on assigned projects.

Compensation Structure

• Payment processed weekly
• Mileage reimbursement at current IRS standard rate for project-related travel (gas not reimbursed)

Note: This assignment is currently contracted for 3 to 6 months, but can be extended.

Screening Requirements

• Background Check: All contractors must successfully complete a background screening. You will be asked to provide written consent for this screening, which will include criminal history and identity verification. Background check will be conducted in compliance with the Fair Credit Reporting Act (FCRA).
• Drug Screening: All contractors must pass a pre-engagement drug screening. By submitting your application, you acknowledge and agree to this requirement. All results will be kept strictly confidential in accordance with applicable privacy laws.

Pay: $20.00 per hour

Expected hours: 25.0 – 40.0 per week

Experience:

• Executive administrative support: 2 years (Preferred)

Language:

• English (Required)

License/Certification:

• Driver's License (Required)

Work Location: Hybrid remote in Rosharon, TX 77583-9998

Salary : $20