Safety Administrator

 Job Title: Safety Administrator
FLSA Status: Exempt

Summary
The Safety Administrator provides administrative and analytical support to the Safety Department by managing prequalification platforms, organizing documentation, and coordinating safety initiatives across the organization. This role serves as a key link between the Safety leadership team, project sites, and internal departments, ensuring efficient communication, documentation accuracy, and timely execution of safety initiatives. The Safety Administrator plays a critical role in supporting the company’s overall safety objectives and regulatory compliance.

Essential Duties and Responsibilities

• Manage safety prequalification platforms, including Avetta, ISNetworld, and Veriforce (Vero).
• Coordinate with vendors and internal stakeholders to maintain accurate and up-to-date company compliance information.
• Schedule and coordinate safety meetings, ensuring documentation of agendas, attendance, and after-action reports.
• Develop and maintain organized systems for safety policies, reports, records, and supporting documentation.
• Assist in the coordination and rollout of safety initiatives, policies, and programs.
• Create, edit, and prepare safety presentations, reports, and other deliverables for leadership and project teams.
• Support the Vice President of Safety and other leadership by tracking safety projects, deadlines, and department priorities.
• Collect and compile data for internal and external safety reports.
• Ensure confidentiality, accuracy, and timeliness in all documentation and correspondence.
• Collaborate with cross-functional departments to promote consistent application of safety policies and initiatives.

Requirements

Knowledge, Skills, and Abilities

• Expertise in Avetta, ISNetworld, Veriforce (Vero), and other safety prequalification systems.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to organize and manage long-term, short-term, and emergent priorities effectively.
• Excellent written and verbal communication skills with strong attention to detail.
• Experience developing reports, presentations, and written correspondence for executive review.
• Demonstrated ability to coordinate safety initiatives, policies, and programs across multiple stakeholders.
• Foundational understanding of OSHA, DOT, and other safety regulations.
• Strong time management and organizational skills with the ability to work independently. 

Education and Experience

• Associate degree in Safety, Business Administration, or related field preferred; equivalent experience may be considered.
• Minimum of 3–5 years of experience providing administrative or analytical support in a safety, compliance, or construction environment.
• Experience working with safety management systems or regulatory compliance platforms strongly preferred.

Pre-Employment Requirement
Candidates who accept an offer of employment are required to undergo and successfully complete a pre-employment physical examination. This exam ensures that all potential employees meet the necessary health and fitness standards for the role. The examination includes a series of tests and evaluations conducted by a certified medical professional to assess overall physical health, identify any potential medical conditions that could interfere with job performance, and verify that the candidate is capable of safely performing the essential duties of the position. Completion and clearance of this physical are mandatory steps in the hiring process.