Operations, Planning, and Analytics Coordinator

Phillips Academy is seeking an organized and collaborative Operations, Planning, and Analytics Coordinator to support the Office of Operations, Planning, and Analytics (OPA), the operational division of the Office of Academy Resources (OAR). This administrative role supports day-to-day operations and cross-functional initiatives that contribute to the success of engagement, fundraising, and stewardship efforts.

This position reports to the Director of Operations, Planning, and Analytics.

Primary Duties

• Provide administrative support to OPA, including scheduling meetings, managing space reservations, coordinating refreshments, and tracking expenses
• Support OPA projects during periods of increased workload
• Coordinate onboarding and offboarding for OAR colleagues in partnership with hiring managers
• Collaborate with the Office of the Physical Plant to identify and communicate facility projects
• Assist with planning agendas, topics, and speakers for OPA and all-OAR meetings
• Maintain process documentation and Standard Operating Procedures (SOPs)
• Coordinate training for OAR team members with internal and external partners
• Support all-OAR events, including occasional evening or weekend work
  
  

Requirements

• 2 years of administrative support experience in a professional setting
• Proficiency with Microsoft Office (Word, Excel, Outlook, Teams)
• Excellent written and verbal communication skills
• Strong attention to detail and ability to manage multiple priorities
• Experience in nonprofit fundraising or education preferred
• Additional hours may be required during peak periods (December and June)
  
  

Job Description

A full job description with additional details is attached.

Phillips Academy is committed to equal employment opportunity and solicits applications from all qualified applicants without regard to race, color, religion, national origin, ancestry, sex, gender identity, sexual orientation, pregnancy, age, disability (with or without a reasonable accommodation), genetic information , veteran/military status, or any other characteristic protected by federal, state, or local law.

Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as unrestricted authorization to work in the United States.