Contract Clerk

This is administrative work, overseeing and participating in the drafting and processing of contracts for a City department. Employees use automated systems to initiate, track and process contracts and coordinate with the Law Department to assure contract conformance. Employees may monitor grants and contracts for programmatic compliance and adherence to fiscal requirements and may be responsible for supervising a staff of clerical employees. Contact with vendors and departmental representatives to resolve contract problems and preparation of contract status reports are significant aspects of the work. Work is performed under the supervision of an administrative superior.

CONTACT INFORMATION

The analyst responsible for reviewing applications and additional documentation for this job opportunity is

Stefan Koprivica
City of Philadelphia – Office of Human Resources
1401 JFK Blvd., Room 1530
Philadelphia, PA 19102-1675
Phone: 215-686-3159
Fax: 215-686-0861
Email: stefan.koprivica@phila.gov

For all other inquiries please contact Customer Service at 215-686-0880 or email hrhelpdesk@phila.gov. 

ELIGIBLE LIST: CITY-WIDE PROMOTIONAL

Departmental and interdepartmental promotional eligible lists will be established as a result of this examination. An appointment in any department may be made from either one of the above-established promotional lists as deemed appropriate by the appointing authority.

Candidates who pass the exam and are placed on the civil service list will be retained on the list for a minimum of one year and a maximum of two years after the establishment of the Eligible List.

PREFERENCE FOR PHILADELPHIA RESIDENTS 

Candidates who have maintained a bona fide residence in Philadelphia for at least one year prior to the date of the civil service examination shall have priority over all other persons receiving an identical test score. If you have maintained a bona fide residence in Philadelphia for at least one year immediately preceding the exam date listed on this announcement, you are eligible to claim residency preference. 

To receive such preference, candidates must respond to the question regarding residence later in this form.

The response on this application will be used to determine eligibility for preference for residents. Documentation of residence may be required if there is any question as to whether you meet the residency preference requirements.

Candidates who have maintained a bona fide residence in Philadelphia for at least one year prior to the date of the civil service examination shall have priority over all other people receiving an identical test score. 

If an applicant does not respond to the appropriate residence question, it will be assumed that the applicant does not qualify for residence preference. Eligibility for residence preference must be determined by the date of the test administration. No requests for residence preference will be granted after the test administration.

PROJECTED EXAM DATE:

This examination will be scheduled for the week of November 16, 2026. Please note that this examination date is subject to change. 

Candidates will need access to a desktop computer or laptop with a webcam and internet access to take the examination. Candidates will need to be able to operate computerized software proficiently and independently. 

If you do not have access to a desktop computer or laptop with a webcam and internet access, or cannot operate computerized software proficiently and independently, please contact the Stefan Koprivica at Stefan.Koprivica@Phila.gov and alternative arrangements will be made for you to take this examination.

An Eligible List will be established the week of November 30, 2026. Please note that this date may change.

TEST REVIEW: 

In accordance with Civil Service Regulation 9.091B, candidates will have 30 days after the results have been mailed to review their test and to file appeals to the key answers. Call 215-686-0880 if you wish to schedule a Test Review.

CERTIFICATION RULE:
Rule of 6High School/GED

The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Candidates must meet requirements within 30 days after the last date for filing applications.

ANTICIPATED ELIGIBILITY
Candidates who meet all eligibility requirements within 6 months of the application deadline will be admitted to this examination. Successful candidates will be placed on the eligible list but may not be hired or promoted until all requirements have been satisfied.

1. CIVIL SERVICE STATUS: Presently employed by the City of Philadelphia with permanent Civil Service status and a Performance Rating of Satisfactory or higher. 

AND

2. EXPERIENCE: Two years of Clerk 3 advanced level administrative experience in the preparation and processing of contractual documents.

OR

Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources

PHYSICAL AND MEDICAL REQUIREMENTS

Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

Salary : $57,407 - $64,419