Administrative Specialist 2-Confidential

This is full-performance level administrative work, providing analytical services to improve, develop, and maintain operating efficiencies for a City department.  Employees in this class conduct analyses, develop planning strategies, and prepare comprehensive reports for review by department managers.   Positions in this class are distinguished from related positions by their close continuing relationship with a Department Director or Commissioner or a Deputy Director or Deputy Commissioner associated with collective bargaining. Work includes making recommendations for changing operating systems, procedures and organizational structures and implementing process improvements. Representing higher level administrators at meetings and ensuring that assignments are performed in accordance with organizational objectives are important aspects of the work.  Work is performed under the direction of a Department Director or Commissioner or Deputy Director or Deputy Commissioner.

The analyst responsible for reviewing applications and additional documentation for this job opportunity is:

Natasha Jones, SHRM-CP

Human Resources Technical Specialist - Hiring Services

City of Philadelphia - Office of Human Resources

1401 JFK Blvd., Suite 1530

Philadelphia, PA 19102

[p] 215.686.2372

[e] Natasha.n.jones@phila.gov

For all other inquiries, please contact Customer Service at 215-686-0880 or email hrhelpdesk@phila.gov

Candidates who pass the exam and are placed on the civil service list will be retained on the list for a minimum of one year and a maximum of two years after the establishment of the Eligible List.

PREFERENCE FOR PHILADELPHIA RESIDENTS:

The Civil Service Commission has waived the usual requirement that candidates must be residents of Philadelphia for one year prior to appointment. Establishment of residency in Philadelphia will be required no later than one year after appointment. 

To receive such preference, candidates must respond to the question regarding residence later in this form. The response on this application will be used to determine eligibility for preference for residents. Documentation of residence may be required if there is any question as to whether you meet the residency preference requirements.

If an applicant does not respond to the appropriate residence question, it will be assumed that the applicant does not qualify for residence preference.  Eligibility for residence preference must be determined by the date of the test administration.  No requests for residence preference will be granted after the test administration.

TRAINING AND EXPERIENCE EVALUATION:

Applicants will be evaluated and scored based upon their training and experience credentials.  Applicants will not be asked to appear to take a scheduled examination.

Scores in the Training and Experience Evaluation will be based on documentation of education and experience provided by the candidate. To receive full credit for your education and experience, you should submit all relevant documentation including college transcripts, licenses, certifications, paid out of class documentation, etc. and provide a detailed description of your education, experience, and credentials.

An Eligible List will be established the week of 11/30/2026.  Please note that this date may change

TEST REVIEW

In accordance with Civil Service Regulation 9.091D, candidates may review their answer sheets and other test papers to determine if they have been scored correctly or if there has been an irregularity in the administration of the examination. Candidates will have 30 days after the results have been mailed to review their test and to file a written appeal. Call 215 686-0880 if you wish to schedule a test review.

College
The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests.

ANTICIPATED ELIGIBILITY

Candidates who meet all eligibility requirements within 6 months of the application deadline will be admitted to this examination.  Successful candidates will be placed on the eligible list but may not be hired or promoted until all requirements have been satisfied. 

1. CIVIL SERVICE STATUS:

Presently employed by the City of Philadelphia with permanent Civil Service status in the Department of Human Relations Commission, and a Performance Rating of Satisfactory or higher.

2. EDUCATION:

Completion of a Bachelor's degree program at an accredited college or university.

NOTE: Industry recognized, relevant certification or additional experience may substitute for the required education on a year-for-year basis.

AND

3. GENERAL EXPERIENCE:

One year of experience at the trainee level, which has involved gathering and analyzing data, recommending courses of action, and preparing reports and other materials.

AND

4. SPECIFIC EXPERIENCE:

One year of experience at the intermediate level, which has involved evaluating and analyzing administrative practices, procedures and organizational structures and recommending changes in existing systems.

OR

 One year of experience in the human resources unit as an Administrative Officer. 

OR

Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources, which includes a Bachelor's degree as an educational minimum or industry recognized Human Resources certification and the specific experience.

NOTE: Possession of a Master's degree in Business Administration, Industrial Management, Government Administration, Political Science, Public Administration or a related field may be substituted for the general experience described above.

NOTE: Selective Factor Certification may be utilized, as needed, to fill specific positions

PHYSICAL AND MEDICAL REQUIREMENTS
Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

TRANSCRIPT, LICENSES, REGISTRATIONS AND CERTIFICATION REQUIREMENTS 

Candidates MUST submit a copy of their official college or university transcript(s) indicating completion of the educational requirement and all required licenses, registrations or certifications at the time of application. Transcripts MUST indicate conference of the appropriate degree.  Candidates with a degree from foreign colleges or universities must submit proof of degree as certified by a professional evaluation service.

Candidates MUST submit a copy of their license, registration or certification

.

If you have ever submitted a paper transcript, license, registration or certification for any City of Philadelphia civil service examination, you must submit another document

Option 1 - Upload a paperless transcript, license, registration or certification – One time only!

You may upload documents into your account and attach a document with this application.  Once the document is uploaded to your account, it may be attached to all future applications. Attaching your document will save you time and money if you apply for an examination in the future, and you will be assured that your transcript cannot be misplaced.

Your documents should be uploaded and attached to your application before it is submitted. They cannot be uploaded or added to your application electronically after your application has been submitted.

Option 2 – Submit a paper transcript, license, registration or certification – Separate document required for each application

If you submit a paper copy of a transcript, license, registration or certification, the document will be used for this application only.  You will have to submit documents again whenever you apply for an examination in the future. Paper documents will not be retained and will not be returned to applicants.

Mailing address for paper transcript and other required materials 

Natasha Jones, SHRM-CP

Human Resources Technical Specialist - Hiring Services

City of Philadelphia - Office of Human Resources

1401 JFK Blvd., Suite 1530

Philadelphia, PA 19102

[p] 215.686.2372

[e] Natasha.n.jones@phila.gov

Salary : $66,266 - $85,195