Operations Coordinator

Job Title: Operations Coordinator

Job Summary:

In this position, you will contribute in an administrative capacity by assisting our teams on projects, managing daily accounting activities, supporting human resources and payroll, organizing company events, arranging employee training sessions and assisting with the management of daily logistics and activities. You will help the organization run smoothly and ensure that deadlines are met. Phil Beaulieu and Sons Home Improvement takes pride in our business as well as our employees. We ask all of our employees to do the same by following all our company policies and procedures outlined in our handbook.

Duties/Responsibilities:

• Create training and procedural documentation
• Conduct training for team members
• Manage team member communications
• Assist with ensuring team member policy and procedure adherence
• Assist with recruiting and new employee onboarding process and other related human resource tasks as needed
• Plan and schedule team meetings and events
• Maintain financial accounts by assisting in managing accounts payable and accounts receivable
• Manage company credit cards and transactions
• Assist with general payroll functions and processing
• Run operational reports and adjust reporting requirements as needed
• Manage Subcontractor relationships, certificates of insurance and invoices
• Build and maintain vendor relationships
• Manage project-related documents, such as invoices, and other documents by ensuring they are received, paid, properly filed, and stored
• Recommend potential process enhancements by analyzing customer and team needs
• Follow communication procedures, guidelines and policies
• Contribute to team effort by accomplishing related tasks as needed
• Performs other related duties as assigned

Required Skills/Abilities:

• Good time management and prioritization skills with a proven ability to meet deadlines
• Excellent interpersonal skills to build strong relationships with colleagues
• Effective communication, including speaking, writing and active listening
• Able to give and receive feedback and constructive criticism from a variety of channels
• Great strategic planning and problem-solving skills
• Methodical about analyzing processes and systems to fully understand their functions
• Proactive research skills used in seeking out opportunities to advance and improve the organization
• Strong project management skills
• Collaboration and teamwork skills
• Leadership skills, like motivation, goal-setting and monitoring progress
• Comfortable in a high-pressure environment
• Advanced computer skills in order to navigate in-house systems
• Proficient with Google Workspace and/or Microsoft Office
• Ability to work efficiently with minimal supervision

Education and Experience:

• High school diploma or equivalent required; bachelor’s degree is preferred
• Proficient with spreadsheets
• Proficient in technology and general office equipment
• At least two years related experience required

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

Job Type: Full-time

Pay: From $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $24