Data Coordinator II

We are seeking a detail-oriented Data Coordinator II to support calibration and asset management activities across Bay Area sites (Pleasanton and Santa Clara), with primary responsibility at the Santa Clara location.

This role focuses on maintaining accurate calibration records, coordinating vendor services, supporting audits, and ensuring effective tracking and reporting of laboratory equipment and data. The ideal candidate will have strong organizational skills, data handling experience, and exposure to regulated environments such as biopharma, biotech, or medical devices.

🔧 Key Responsibilities

• Maintain electronic and physical calibration records for laboratory instruments and equipment
• Process data and review documentation related to calibration and qualification (commissioning/validation)
• Perform data entry into asset management systems (Blue Mountain RAM, SAP, ASPIRE)
• Generate calibration and maintenance reports and track status updates
• Coordinate shipping, receiving, and tracking of equipment sent to external vendors
• Schedule vendor services and support onsite visits
• Track purchase orders, costs, and related metrics
• Escort vendors within controlled laboratory environments
• Support internal and external audits
• Assist with data dashboards, KPI tracking, reporting, and analysis
• Perform additional duties as assigned

✅ Minimum Qualifications

Education & Experience:

• Associate’s or Bachelor’s degree
• Minimum 5 years of experience in biopharma, biotech, or medical device industry

Skills & Requirements:

• Strong written and verbal communication skills
• Proficiency in Microsoft Excel and Google Sheets
• Experience with asset management systems preferred
• Exposure to laboratory instrumentation, calibration, and qualification preferred