What are the responsibilities and job description for the Purchasing Agent & Office Assistant position at Peterson Dental Laboratory, Inc.?
Peterson Dental Laboratory - Delray Beach, Florida
Peterson Dental Laboratory is seeking a detail-oriented, analytical, and proactive Purchasing Agent & Office Assistant to oversee purchasing, inventory control, and cost optimization across our production departments. As well as be an assistant to the Accounting department.
This role is critical to ensuring the right materials are in the right place at the right time — while actively driving cost savings, vendor accountability, and inventory efficiency.
We are looking for someone who thrives in a fast-paced manufacturing environment and understands that purchasing is both operational and strategic.
Position Overview
The Purchasing Agent will manage all aspects of inventory procurement, issuing, and vendor coordination. This position works closely with the Production Manager and Controller to maintain optimal inventory levels, reduce waste, improve margins, and strengthen supplier relationships.
Key Responsibilities
Inventory Management
Peterson Dental Laboratory is seeking a detail-oriented, analytical, and proactive Purchasing Agent & Office Assistant to oversee purchasing, inventory control, and cost optimization across our production departments. As well as be an assistant to the Accounting department.
This role is critical to ensuring the right materials are in the right place at the right time — while actively driving cost savings, vendor accountability, and inventory efficiency.
We are looking for someone who thrives in a fast-paced manufacturing environment and understands that purchasing is both operational and strategic.
Position Overview
The Purchasing Agent will manage all aspects of inventory procurement, issuing, and vendor coordination. This position works closely with the Production Manager and Controller to maintain optimal inventory levels, reduce waste, improve margins, and strengthen supplier relationships.
Key Responsibilities
Inventory Management
- Monitor and maintain appropriate inventory levels
- Distribute weekly issuance of materials to production
- Conduct inventory audits and cycle counts monthly and annually
- Identify overstock, understock, and slow-moving items
- Implement systems to improve tracking and accuracy
- Source and purchase dental lab materials, supplies, and some equipment
- Negotiate pricing, terms, and contracts with vendors
- Develop and maintain vendor relationships
- Identify alternative suppliers for cost and quality optimization
- Ensure timely ordering to prevent production disruptions
- Analyze material usage trends and work with Operations manager to reduce
- Identify opportunities for bulk purchasing and savings
- Track price fluctuations and manage vendor increases
- Partner with Accounting to improve gross margin through material cost control
- Maintain accurate purchasing records in inventory systems
- Generate inventory and purchasing reports
- Work cross-functionally with accounting and operations
- Support monthly inventory reconciliation and cost reviews
- Run errands or handle ad hoc requests from leadership
- Printing, Coping and filing as needed
- Calling facility maintenance, handyman, and utility workers when needed
- Take on special projects as needed
- 3 years experience in purchasing, inventory management, or supply chain (manufacturing environment preferred)
- Strong analytical and problem-solving skills
- Experience with inventory management software or ERP systems
- Proficient in Excel (pivot tables, analysis, reporting)
- Detail-oriented with strong organizational skills
- Ability to work independently and hold vendors accountable
- Negotiation experience preferred
- Someone who thinks beyond “placing orders”
- A proactive cost-cutter and margin-protector
- Strong communicator who collaborates with production and finance
- Highly organized and process-driven
- Comfortable in a hands-on operational role
- Salary: $50,000-$60,000, potential for bonus’s
- 401(k) Plan with employer contributions
- Health Insurance Plan with employer contribution
- Paid Time Off
- Employee Discounts
- Referral Program
- Vision and Dental Insurance Option
- Professional Development Available
Salary : $50,000 - $60,000