Administrative Assistant/Bookkeeper

Administrative Assistant/Bookkeeper –Washington business in need of a proactive organized individual who will work with the manager and assist with responsibilities.  8:00 AM to 4:30 PM with flexibility.  $18.00 – 20.00 per hour. Possible Temp-to-Hire.

Responsibilities:

·   Answer incoming calls

·   Take orders

·   Data entry for A/R and A/P 

·   Accept payments in person and over the phone including credit card payments

·   Enter service and rental payment information into QuickBooks

·   Collections

·   Process claims into proprietary claims portals (client will train)

·   Check daily for approvals and process proposals

·   Review, approve, and submit time sheets for processing

·   Some HR duties such as tracking vacations, injury reports, drug screens, safety education, and submitting to insurance

·   Follow up on fleet maintenance and verify current driver’s licenses and other licensing, and schedule technicians

Qualifications:

·   QuickBooks knowledge required

·   Ability to handle many interruptions, many different employee and customer personalities

·   Think on your feet and have the ability to distinguish between a non-emergency and a real emergency

·   Wear many hats and be able to switch gears from task to task seamlessly