Deputy Register of Deeds

"Everything is Better in Person"

Summary Objective

Person County Government is seeking a detail-oriented and customer-focused professional to serve as Deputy Register of Deeds. This position plays a key role in ensuring the accuracy, integrity, and accessibility of the county’s official public records while delivering high-quality service to citizens, legal professionals, and other stakeholders.

The Deputy Register of Deeds assists with the daily operations of the Register of Deeds Office and helps ensure compliance with all applicable North Carolina statutes governing the recording and preservation of public records. Primary responsibilities include recording, indexing, and maintaining documents related to land and real estate transactions, as well as safeguarding and managing vital records such as birth, death, and marriage certificates. This position requires a strong commitment to accuracy, confidentiality, and public service.

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The starting salary will be determined with consideration given to both the candidate's educational background and relevant work experience.

Must possess a valid driver’s license and have an acceptable driving record per County policy.

This is a non-exempt position working 37.5 hours weekly/1950 hours annually.

Essential Functions

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Collects appropriate fees for services and keeps records of collections.
• Searches records for the public using index and computer; obtains records from the files and vault and assists public in finding records and using equipment.
• Records instruments, issues licenses and other certificates after certifying correct procedures and requirements; records documents with time, book, and page number for each; copies document and scans for the computer.
• Returns documents not meeting proper format to legal or real estate office or others generating the document or advises the filer in person.
• Indexes a variety of legal documents such as plats, deeds of trust, notice of bankruptcy, notice of claim or foreclosure, power of attorney, UCC financing statement, court orders, judgments, subordination of agreement, and other documents; assures names are indexed correctly following precise procedures.
• Swears in notaries and maintains notary files.
• Issues certified copies of vital statistic records such as marriage licenses, birth, and death certificates, military discharges, legitimization papers; files records; issues marriage license assuring correct procedures; types information on standard license.
• Performs related work as assigned.

Minimum Education and Experience Requirements

• High School Graduation or GED equivalent.
• Four (4) years of customer service, deeds registration, clerical or related experience or an equivalent combination of education, training, and experience.

Special Certifications and Licenses

• Certification through the NC Association of Registers of Deeds within timeframes specified by the County.

Person County conducts pre-employment screening on candidates. Job offers are conditional pending the following:

• A pre-employment drug screen for all candidates. Positions designated by Person County as Safety Sensitive are also subject to random drug and alcohol testing.
• A background check for all candidates. Some positions also require a credit check.
• Additional screening and testing required for some positions.
• Within 3 days of the start of your employment with the County, you must be able to provide proof of your eligibility to work in the US.

Person County Government is an Equal Opportunity/E-Verify Employer