What are the responsibilities and job description for the HR, Payroll Coordinator position at Pernix Group, Inc.?
About Pernix International
Pernix International is a dynamic and growing company committed to excellence in [industry/sector]. We are currently expanding our team and seeking a detail-oriented, proactive HR, Payroll & Contracts Coordinator to support our Human Resources, Payroll, and Legal departments. This position plays a vital role in maintaining compliance, ensuring accuracy, and streamlining administrative processes across the organization.
Position Overview
The HR, Payroll & Contracts Coordinator will provide comprehensive support in HR operations, payroll administration, and contract/legal documentation. This role requires a high degree of confidentiality, precision, and professionalism. The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Human Resources & Payroll
Assist with payroll processing, including timekeeping, data entry, and benefits deductions.
Maintain accurate employee records and HR documentation.
Support recruitment processes, including posting job openings, screening candidates, and scheduling interviews.
Conduct pre-employment background checks and ensure compliance with onboarding requirements.
Respond to employee inquiries regarding payroll, benefits, and HR policies.
Assist with onboarding and offboarding processes.
Ensure compliance with company policies and federal/state employment regulations.
Provide general administrative support to the HR team.
Contracts & Legal Administration
Prepare, proofread, and format legal documents such as contracts, pleadings, briefs, and correspondence.
Maintain and organize case files (physical and electronic), ensuring accurate filing, indexing, and data entry.
Track contract and case deadlines and proactively alert stakeholders of upcoming obligations or key dates.
Coordinate with internal clients, attorneys, and third parties in a professional and confidential manner.
Conduct basic legal research and assist with document review or due diligence as required.
Assist in drafting, reviewing, and tracking contracts with employees, vendors, and subcontractors.
Maintain the contracts database and ensure timely renewals, expirations, and compliance milestones.
Support Legal, HR, and Finance teams by maintaining organized records of agreements, amendments, and correspondence.
Help standardize templates and improve workflows for contract and document management.
Qualifications
1–3 years of experience in HR, payroll, contracts administration, or legal support.
Knowledge of payroll systems, HRIS platforms, and/or contract management systems.
Familiarity with legal documentation, case management, or law office administration preferred.
Excellent written communication, proofreading, and document formatting skills.
Strong attention to detail, organizational skills, and ability to manage multiple deadlines.
Ability to handle sensitive and confidential information with discretion.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
Bachelor’s degree in Human Resources, Business Administration, Legal Studies, or a related field preferred but not required.
Why Pernix International?
Opportunity to grow your HR, payroll, and legal/contract administration career in a supportive global environment.
Exposure to HR, legal, and finance operations across multiple regions.
Collaborative and inclusive company culture.
Competitive salary and benefits.