Facility Planning Manager

POSITION PURPOSE

The Facility Planning Manager specializes in orchestrating the project management process for multiple and simultaneous efforts from the initial facility assessment phase through to any selected election day. This role will contribute to strategic and tactical decisions and ensure an organized process during each phase of planning and campaign designed to achieve successful outcomes. The role is responsible for organizing relevant information, campaign details, deadlines, and timelines, while coordinating with the project team.

DUTIES, TASKS AND RESPONSIBILITIES

Planning

• Lead on defining the critical path, key milestones, and timeline from initial planning to election day for multiple and simultaneous planning projects.
• Prepare meeting agendas, minutes, and follow-up action items for strategy meetings.
• Organize logistics for community meetings, as requested.
• Coordinate the logistical startup paperwork and strategic needs of Political Action Committees (PACs) involved in related campaign efforts.
• Synthesize assessment data from multiple disciplines to provide timely input and recommendations to internal team members to guide the process.
• Possess an understanding of state school finance election rules.

Coordination

• Assist with project coordination tasks as needed, including scheduling meetings, taking notes, and maintaining project files and documentation based on PSI standards.
• Coordinate with financial analysts and ensure distribution of findings to the internal team.
• Coordinate with community engagement specialists and assist with community sessions.
• Coordinate with demographers, if needed, and ensure distribution of findings to the team.
• Coordinate tasks and schedules with specialized marketing team members.
• Research and gather information on project needs, client needs, and competitor offerings.
• Support engagement initiatives with internal teams (and external, when needed) to ensure cohesive execution across all touchpoints.

Communication

• Manage correspondence and communications related to referendum initiatives, ensuring timely responses and follow-ups to the support team.
• Provide input on overall strategy and per school as a part of the effort.
• Assist with creation of presentations that support community engagement and other efforts.
• Assist in coordinating marketing materials in collaboration with the specialized marketing team with deadlines, input on strategy and timeline for milestones and deliverables.
• Support community engagement efforts by handling planning and logistic aspects of public meetings and outreach programs.

BEHAVIORAL COMPETENCIES

Core Competencies

• Integrity – Act with integrity; truthfulness, fairness and honesty.
• Continuous Learning – Is a continuous learner focused on constant improvement; embraces new technologies.
• Exceed Expectations – Work hard to exceed customer expectations.
• Compassion – Conduct oneself as a steward of PSI, supporting its growth & ability to help those in need.
• Accountability – Take responsibility for one’s actions and decisions.

Position-Specific Competencies

• Project Management-Manage multiple projects/timelines effectively.
• Stakeholder Coordination-Coordinate with internal and external stakeholders.
• Written Communication-Prepare clear agendas, reports, and presentations.
• Verbal Communication – Communicate clearly with diverse audiences.
• Data Synthesis & Analysis – Synthesize data to inform decisions.
• Community Engagement-Support logistics for public meetings/outreach.
• Strategic Thinking-Contribute to potential campaign planning and process.
• Technical Proficiency-Proficient in MS office; project tools.
• Organizational Skills-Maintain accurate and organized documentation within PSI standards.

WORKING CONDITIONS

• Job functions will be performed throughout PSI business offices.
• Travel will be required to client sites.

MINIMUM QUALIFICATIONS

Education/Experience

• Bachelor's degree in business administration, communications, marketing, or demonstrated project management experience.
• Working proficiency in Microsoft Office Suite and project management applications.
• Understanding of facility assessments, master planning processes, and Texas Government Code.
• Good written and oral communication skills.
• Creative mindset with strong attention to detail and the ability to think strategically.
• Ability to work in a fast-paced and results-oriented environment.
• Capable of independently managing multiple projects with a proactive mindset.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

This job description in no way states or implies that these are the only activities to be performed by the individual occupying this position. While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary.

Performance Services, Inc. is an EEO employer that values integrity and workplace diversity.

All qualified applicants are encouraged to apply.