Director of Finance and Administrative Services

Description

Position Purpose: 

The Director of Finance and Administrative Services is responsible for controlling the funds of the tribe in accordance with Generally Accepted Accounting Principles and with program guidelines. This involves working closely with program directors, the Chief/Tribal Administrator, the Tribal Business Committee, various banking institutions, state and federal agencies and others. The Director is specifically responsible for compiling and submitting financial reports. The Director is responsible for ensuring all documents are available to pass annual audit. 

Essential Duties and Responsibilities:

· Establish, coordinate, and maintain, through authorized management, an organized and computerized financial accounting system which includes balanced entries for expenses, revenues, assets, and liabilities.

· Manage the preparation of budgets; measure actual performance against prepared budgets; modify or assist in modification of budgets when necessary.

· Review, on a periodic basis, the Accounting Procedures Manual and submit proposed revisions to the Chief/Tribal Administrator and/or Business Committee for approval.

· Manage the preparation of and submit required financial reports to government agencies.

· Manage the annual single audit.

· Report to management on various financial or legal trends or activities which may impact the tribe.

· Manage the filing process for financial and other related data, including monthly financial statements, for all programs.

· Submit monthly financial statements on all programs to the Business Committee and on individual programs to the appropriate program director.

· Allocate expenses for employee insurances, state unemployment tax, worker’s compensation insurance, indirect costs, and other items, as necessary.

· Manage the preparation of payroll, payroll allocations, and all payroll related reports such as W-2s, W-3s, 1099s, 1096s, Federal 941s, Oklahoma Tax Commission submission reports, state unemployment tax reports, and others, as necessary.

· Request adequate funds to meet disbursement needs by following guidelines established by the applicable government agencies.

· Manage the preparation of the indirect costs rate proposal.

· Consult with the Chief/Tribal Administrator and/or the Business Committee as necessary concerning any phase of the operation of tribal business.

· Provide protection for the assets of the tribe by establishing and maintaining adequate internal controls, auditing, and inventory.

· Assure tribe is properly insured.

· Responsible for the financial reports.

· Other duties as assigned.

Requirements

Education and Experience:

· Bachelor’s Degree in Accounting with education in fund accounting

· Seven years previous experience in an accounting position. 

Knowledge, Skills and Abilities:

· Possess knowledge of Constitution, By-Laws, Codes and Ordinances of the Peoria Tribe of Indians of Oklahoma, and Program Guidelines and requirements.

· Management of organizational and record-keeping. 

· Proficiency with office equipment, including adding machine, computers, and programs such as Microsoft Office Suite, Fund Accounting.

· Knowledge of general accounting principles.

Certifications:

· Valid Driver’s License and Insurance.

Conditions of Employment:

The Peoria Tribe of Indians of Oklahoma operates a drug-free workplace.

· May be required to submit to and pass applicable drug test and background check.

· Adhere to all work rules, policies & procedures, and safety standards.

Work Requirements:

Position involves prolonged sitting, standing, stooping, or bending, lifting, or carrying up to 30 pounds on a daily basis. Work is generally performed in an office environment with varying levels of lighting, air quality, noise, and / or temperature.