IN-DHS-Administrative Assistant

IN-DHS-Administrative Assistant#26-00911 Alexandria, IN Onsite Job Description IN-Client-Administrative Assistant (806771) State of Indiana Title/Role: IN-Client-Administrative Assistant Region Description: State of Indiana Req. Status: Open No. of Openings: 2 Start Date: 08/03/2026 End Date: 01/31/2027 No New Submittals After: 07/22/2026 Max Submittals by Vendor: 2 Per Opening Work Arrangement: Onsite Worksite Address: Indiana Client, IGCS 302 W. Washington St., Room E208 Indianapolis, Indiana 46204 CAI Contract Manager (CAI Use Only): Anna Zelko Workflow Process Designation (CAI Use Only): OOP Agency Interview Type: In person only Short Description: Administrative Assistant Complete Description: Job Description: Administrative Assistant 1 Position: 26 week Contractor Role with possible extension Location: State Government building 302 W. Washington Street Indianapolis, IN 46204 In-office Position Hours per week: 37.5 Daily Scheduled time: 8 am – 4:30 pm with a 1 hour lunch break Position Overview: We are seeking a meticulous and organized contractor for a 6-month engagement with the State of Indiana. The ideal candidate will be instrumental in supporting our team through efficient report processing, data entry, and data management. Key Responsibilities: • Report Processing: Accurately compile, review, and process reports, ensuring all data is up-to-date and correctly entered into our system. Collaborate with team members to verify the accuracy of information and resolve any discrepancies. • Data Entry: Precisely input and update data into our systems, maintaining data integrity through regular checks and audits to ensure accuracy and completeness. • Data Management: Maintain and organize a filing system within our database to ensure easy access and retrieval of documents. Implement best practices for document management and storage Qualifications: • Proven experience in report processing, data entry, and data organization. • Strong attention to detail and accuracy. • Proficiency in Microsoft Office Suite and data management software. • Excellent organizational and time-management skills. • Ability to work independently and collaboratively within a team environment. • Easily able to learn new systems Job Requirements: Extensive knowledge of the principles, theories and practices of microbiology and related sub- specialties; • Specialized knowledge of current scientific methods and testing procedures and the ability to apply them when seeking solutions to public health laboratory problems; • Specialized knowledge of and ability to use a full range of standard technical equipment, complex scientific apparatus, and automated techniques of analysis; • Extensive knowledge of laboratory safety practices and principles; • Aware of state and federal laws, rules, regulations, and policies concerning the program area (i.e. CLIA); • Ability to meet requirements for personnel certification as a technologist pursuant to the Clinical Laboratory Improvement Act (CLIA) • Ability to effectively communicate technical information both verbally and in writing and maintain productive working relationships; • Ability to satisfactorily participate in proficiency testing programs and recognize QA problems; • Ability to compile, analyze, evaluate, and prepare laboratory reports. Difficulty of Work: Incumbent is engaged in scientific analyses that demand accuracy and demonstrated proficiency in applying laboratory analytical skills to select pertinent guidelines and formulated plans for problem solving. Projects involve many complex variables of great intricacy and the microbiologist is often called upon to analyze and identify unusual specimens/samples. Work requires use of analytical judgment and technical knowledge in order to draw accurate, logical conclusions. Incumbent will also be required to develop and research new testing procedures. Responsibility: Incumbent works independently as an expert in the assigned area. Technical and/or detailed instruction is provided only upon request when necessitated by a procedural change and/or special project. Incumbent maintains established safety practices when working with materials that have a chemical hazard or biohazard potential. Reports are reviewed for general technical accuracy; however, tasks are performed independently. Errors in work could adversely affect the health, safety and well being of the incumbent or coworkers. Personal Work Relationships: Incumbent works with supervisor and with other State Department of Health staff such as Laboratory Safety Officer and/or external entities (e.g. local health departments, etc.) to devise and implement work procedures and information dissemination. Individual will have contact with employees and the public as a laboratory expert and in the explanation of laboratory procedures and recommendations when appropriate. Physical Effort: The required personal protective equipment can be cumbersome and awkward. Extra effort and concentration will be necessary to perform routine laboratory manipulations under these conditions. Working Conditions: The incumbent will be performing tests on potentially dangerous specimens. Consequently, safety standards are of primary importance. This position will be required to use all appropriate personal protective equipment in the designated laboratory area. The laboratory space and equipment can experience a dramatic increase in temperature. The incumbent will be required to work in these conditions and maintain a clear thought process during the testing. Skill Required / Desired Amount of Experience Prior experience in a role with strong data entry and accuracy. Required 1 Years Prior experience in a role requiring verification of accuracy of data entry. Required 1 Years Prior experience with report processing, compiling, reviewing and ensuring accuracy of report data. Required 1 Years Prior experience with document management and organization within a database. Required 1 Years Microsoft Office Suite proficiency. Required 1 Years Strong attention to detail and accuracy. Required Organizational and time management skills. Required Ability to work independently as well as collaboratively in a team. Required Adaptability — easily able to learn new systems. Required