What are the responsibilities and job description for the Executive Administrative Assistant position at People Science?
We’re Hiring: Executive Administrative Assistant | People Science
People Science, a Recruitment Process Outsourcing (RPO) and talent acquisition organization with 30 years in the industry, is looking for an experienced Executive Administrative Assistant to directly support our CEO and leadership team.
This is a great opportunity for someone who loves keeping things organized, anticipating what’s needed next, and being the person who helps keep a busy leadership team moving forward.
What You’ll Do
- Provide direct day-to-day support to our CEO and leadership team
- Manage executive calendars, meetings, client lunches, and scheduling
- Coordinate travel and companywide meetings as needed
- Handle outreach and follow-up on behalf of the CEO
- Prepare, proofread, and coordinate contracts and business documents
- Work with our external accounting firm, vendors, and other business partners
- Track priorities, action items, contracts, and follow-ups
- Assist with proposals, RFPs, client business reviews, research, and special projects
- Help keep executive and company information organized and moving forward
What We’re Looking For
- Minimum of 5 years Previous Executive Assistant or senior-level administrative experience
- Experience supporting a CEO, founder, or senior executive preferred
- Excellent organizational, calendar-management, and communication skills
- Strong attention to detail and proofreading skills
- Someone who is proactive, resourceful, and comfortable working independently
- Strong judgment and discretion when handling confidential information
- A quick learner who can stay calm and organized when priorities shift
- Comfortable with Microsoft Office, Google Workspace, electronic signature platforms, and everyday business technology
Position Details
Full-Time | Monday–Friday
Hybrid onsite work at our Spring Lake, NJ office
This position reports directly to our CEO & Founder and works closely with the People Science leadership team.
At People Science, we’ve spent 30 years helping organizations solve complex recruiting and talent acquisition challenges. We’re looking for someone who wants to become a trusted partner to our leadership team and play an important role in keeping our business organized, connected, and moving forward.
Interested? We’d love to hear from you.