Payroll Specialist

Over 70 years ago, families of children with intellectual and developmental disabilities faced a very different world. Understanding of their challenges was limited, and options outside full-time parental care were scarce. Society often shunned these families, public education largely ignored them, and professional assistance was mostly available in institutions that provided little help and even less hope.

In 1949, a small group of determined parents founded AHRC, driven by the belief that every person, regardless of intellectual ability, deserves to live with dignity, learn with pride, and work toward their highest potential.

Today, the People’s Arc of Suffolk, formerly known as AHRC Suffolk, a chapter of The Arc New York, has grown from a handful of volunteers into one of the region’s most trusted organizations. We are a leading advocate for children and adults with intellectual and developmental disabilities, and their families.

We are currently seeking a full time Payroll Specialist to work in our administrative offices based in Bohemia NY.

The Payroll Specialist is responsible for coordinating the Agency's biweekly payroll process with an external payroll provider to ensure accurate and timely processing. This position oversees payroll submissions, reconciles payroll adjustments, and resolves discrepancies, including mileage reimbursements, contingency pay, missed punches, and other compensation requests. The Payroll Specialist reports to the Director of Finance and works collaboratively with the Senior Accountant, Human Resources, and department leadership to maintain accurate payroll records and effective internal controls.

Role Requirements:

· Bachelor's degree in a related field with 3 years of experience OR Associate's degree with 5 years of experience.

· Nonprofit payroll experience preferred.

· Fundamental Payroll Certification (FPC) or ability to obtain within 12 months.

· Experience with payroll and HRIS systems required; UKG Pro preferred.

· Proficiency in Microsoft Office applications, particularly Excel.

· Strong attention to detail, organizational skills, and ability to meet deadlines.

Role Responsibilities:

· Coordinate biweekly and off-cycle payroll processing with the Agency's external payroll provider.

· Develops and conducts training on payroll system

· Review, track, and reconcile nonstandard payroll requests, including mileage, contingency pay, missed punches, retroactive payments, and other adjustments.

· Verify payroll requests for accuracy, proper approvals, and supporting documentation before submission.

· Review payroll registers, earnings, deductions, and taxes to identify and resolve discrepancies.

· Collaborate with the Senior Accountant on payroll reconciliations, reporting, and general ledger accuracy.

· Partner with Human Resources and department managers to ensure accurate employee information and timely payroll submissions.

· Communicate payroll deadlines, provide system guidance, and assist departments in resolving payroll-related issues.

· Maintain payroll records, support audits, and ensure compliance with applicable regulations and Agency policies.

· Identify opportunities to improve payroll processes, internal controls, and overall efficiency

For more information on this position and the Peoples ARC of Suffolk please visit our website at peoplesarc.org EOE

Pay: $27.88 - $32.88 per hour

Expected hours: 35.0 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Education:

• Bachelor's (Required)

Experience:

• Non Profit Payroll : 1 year (Required)

License/Certification:

• FPC Certification (Preferred)

Work Location: In person

Salary : $28 - $33