What are the responsibilities and job description for the Manager of Administrative Services position at People's Arc of Suffolk?
Role Responsibilities:
- Provides oversight and leadership for assigned departments and functions within Administrative Services.
- Supervises, trains, develops, and supports assigned staff to promote effective performance and consistent practices across the organization.
- Oversees purchasing operations, vendor relationships, procurement processes, and related compliance requirements.
- Oversees transportation and fleet operations, including driver operations, routing, contracted transportation services, vehicle maintenance, safety, training, and regulatory compliance.
- Provides leadership, training, and operational support for Program Assistance services throughout the agency.
- Reviews departmental operations and identifies opportunities to improve efficiency, consistency, service delivery, and resource utilization.
- Ensures assigned areas operate in accordance with agency policies, procedures, and applicable regulatory requirements.
- Collaborates with agency leadership, departments, programs, vendors, and other stakeholders to address operational needs and organizational priorities.
- Coordinates Administrative Services projects and initiatives as assigned by the Vice President of Administrative Services..
Role Requirements:
· High School Diploma or GED required; Bachelor’s Degree in business administration, management, transportation, logistics, or a related field preferred.
· 5 years of progressively responsible experience in administrative operations, transportation, purchasing, logistics, or a related field.
· Supervisory or management experience preferred.
· Knowledge of transportation operations, fleet management, DOT and DMV requirements, and applicable safety practices.
· Extensive knowledge of Microsoft Office applications.
· Strong organizational, communication, leadership, and problem-solving skills.
· Ability to manage multiple priorities and work collaboratively across departments.
· Ability to maintain a high level of professionalism and discretion when handling confidential information.
· Valid New York State Driver’s License.
· Ability to respond to operational emergencies outside of regular business hours when necessary.
SALARY 66,300 -71,400
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance