ADMINISTRATIVE ASSISTANT

Hourly Pay Range: $16-$18

Executes administrative details and provides administrative support to the Program Coordinator and Administrative staff. The Administrative Assistant play a key role in the Senior Companion Program Office by assisting the Program Coordinator in various areas of program oversight. Responsible for ensuring confidentiality is strictly maintained concerning all agency related information.

Essential Functions/Responsibilities

• Provides administrative support to the Program Coordinator screens calls, makes appointments, and responds to requests for information from staff, outside persons or agencies
• Offers telephone support to volunteers and clients. Communication referrals for potential stations, volunteers and clients.
• Types correspondence, maintains a filing system for Program Coordinator and takes minutes as assigned.
• Tracking program development using excel spreadsheet and creation of forms as necessary.
• Ensure volunteer timesheets are completed and processed appropriately.
• Assist the Coordinator with record keeping and general operations.
• Secures requested information on departmental matters from other staff, departments, agencies.
• Compiles and maintains accurate records as required by regulations and agency procedure.
• Coordinates all information that is needed for residential sites.
• Complies with all agency policies and procedures
• Other duties as assigned
  
  

Minimum Qualifications

• Associate’s Degree and 2 years full time office experience
  
  

OR

• High School Diploma and 4 years full time office experience
  
  

OR

• Equivalent combination of training and experience
  
  

AND

• Ability to sit for extended periods of time