What are the responsibilities and job description for the Travel and Expense Specialist position at PENTAX Medical?
About PENTAX Medical
Our mission is to improve the standard of patient care and quality of healthcare delivery by providing the best endoscopic products and services with a focus on QUALITY, CLINICALLY RELEVANT INNOVATION, and SIMPLICITY. Through leading edge R&D and manufacturing, PENTAX Medical provides endoscopic imaging devices and solutions to the global medical community.
Position Opening: Travel and Expense Specialist
Why JOIN Us?
We are an established medical device leader that is preparing for high growth. This means that PENTAX is looking to invest in its team and provide a collaborative and encouraging work environment.
PENTAX Medical is proud of its comprehensive benefits program and generous Paid Time Off and Holiday policy.
Want More INFO?
The Travel and Expense Specialist provides direction and leadership in the areas of company-wide corporate card and T&E expense report processing. This position is responsible for the day-to-day management of all aspects of T&E, including the administration of the T&E system as well as all corporate card and Motus programs. Manages the monthly closing accruals and provides ad hoc reporting when requested. The Travel and Expense Specialist is responsible for supporting associates with understanding of the travel & expense policy, ensuring all travel and expense processes are cost effective and run accurately and timely, and analyzing/resolving system issues. The Travel and Expense Specialist will also make recommendations for T&E platform system enhancements, for modifications to the policy for travel & expense reporting, as well as other travel & expense related tools that would benefit the company and will support the implementation of these related changes and implementations. Additionally, the Travel and Expense Specialist will manage relationships with current travel and expense related vendors, and research and recommend cost effective travel solutions
Responsibilities of Travel and Expense Specialist:
- Manage the Travel & Expense tool for policy updates, user maintenance, including additions, deactivations and updates
- Review/audit all approved expense reports for supporting documentation as well as compliance with the travel and expense policy. Report and resolve exceptions
- Ensures timely payments of expense reports and corporate card statements. Maintains accurate records and control reports
- Assist in the maintenance and enhancement of the Company travel and expense policy
- Provide monthly and ad-hoc management reporting on travel and expense
- Educate and train associates on all company travel and expense policies, as well as the Travel and Expense tool
- Work with the company appointed travel management company to resolve all travel related issues and inquiries
- Prepare, upload and reconcile the weekly remittance to the corporate credit card company as well as out the of pocket reimbursement to associates
- Provide corporate accounting with supporting documentation for weekly intra-company billbacks of Concur travel expenses, as well as the weekly global employee expense reports that were processed
- Occasional business negotiations for travel-related partnerships
- Prepare and post monthly journal entry accruals for unprocessed travel expenses
- Manage the corporate travel and procurement card company, including new card issuance, card cancellations, and account reconciliations
- Manage the Motus fleet management tool, including driver account maintenance, program updates, trip detail review, and adjustments to monthly reimbursements as necessary
- Provide customer service to associates in resolving various issues related to system, policy, and expense report issues
- Support Compliance Department for HCP reporting through expense tool
- Support Accounts Payable and Accounting functions monthly
- Assist with ad-hoc requests as they arise
Qualifications:
- 3-5 years of experience in a travel & expense specialist related role
- Concur Travel & Expense system experience preferred
- Strong analytical skills and experience in analyzing spend associated with the travel expenses
- Proficient knowledge of Microsoft Excel
- Ability to communicate effectively with all levels throughout the organization
- Ability to work independently, while being able to successfully meet deadlines
- Strong customer service orientation
- Self-motivated, self-starter, committed, and ability to manage existing and new tasks and responsibilities to achieve departmental objectives
It is the ongoing policy and practice of PENTAX Medical to provide equal opportunity in employment to all employees and applicants. No person shall be discriminated against in any condition of employment because of age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation or any other applicable status protected by state or local law.
Benefits:
Maternity & Paternity Leave, 401K Plan, Health InsuranceSalary : $60,000 - $65,000